Minutes 09/27/1983 - Laserfiche WebLink

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September 27~ 1983 The accounts being written~off at this time are several general accounts for services and property damage, public utility account~ for calendar years 1978 thru 1981, refuse accounts, and ambulance service accounts. A detailed listing of the general and refuse accounts is at- tached. Listings for the public utility and ambulance accounts are not attached because of their volumes, however, copies are available for review in the Department of Finance. Consideration in relation to the total collections of the City, the accounts being writte off are not excessive in number or amount. In fact, they amount to only about l~ percent of the total billings for those years. We will continue our efforts, with the aid of the City Attorney's office, to collect these and all other accounts due to the City. I recommend that the Council adopt a motion To authorize these uncollectible accounts to be written~off the City's accounting records." Motion of Mr. Barnes and seconded by Mrs. Webb, that authorization be granted to write-of~ uncollectible accounts, as requested, and was adopted by unanimous vote~ 83-363 Letter from the City Manager recommending adoption of a m~tion to authorize the Commissioner of the Revenue to refund $7.~6 to Roses Sores, Inc. #20, based on an error in the reporting of actual gross receipts on a city business license that was purchased May 24, 1982. "The Commissioner of the Revenue is requesting a partial refund for Roses Stores, Inc.#20 in Town ~ Country Shopping Center, Portsmouth, Va. This refund of $7.06 is based on an error in the reporting of actual gross receipts on a City Business License that ~as purchased on May 24, 1982. I recommend that Council adopt a motion te refund this overpayment in the amount listed above." Motion of Mrs. Webb and seconded by Mr. Whitlow, that a refund in ~he amount of ~.06 be ~ to Roses Stores, Inc. ~20, as requested, and ~as adopted by unanimous vote. Councilman Barnes asked that the subject of gross receipts of business licsnses be review- ed by the Council at its earliest opportunity. 83-364 Letter from the City Manager recommending adoption of a motion to authorize the Commissioner of the Revenue to refund ~120 for a professional city business license (attorney) for Douglass W. Dewing. "The Cormmissloner of the Revenue has requested a refund for a 1982 Professional City Busi- ness License (Attorney) for Douglass W. Dewing, 4124 Duke Drive, Portsmouth, Virginia. Mr. Dewing purchased a license on June il, 1982 for $120.00, and in December 1982 was newl employed b~ a Norfolk law firm. He stated that while in Portsmouth during that time he did no~ practice law, and would like a refund of $120.00, ~he full price of the license. I recommend that this motion be adopted." Motion of Mr. Whitlow and seconded by Mrs, Webb, that a refund in the amount of $120.00 b paid to Douglass W. De~ing, 4124 Duke Drive, as requested, and was adopted by unanimous vote. 83~365 - Letter from the City Manager recommending adoption of a motion presenting the 5-year Capital Improvement Program and FY 1983/84 Capital Improvement Budget to the Planning Commission for their review and Consideration. "A summary of the proposed five year Capital Improvements Plan for 1983-88 is enclosed fo~ your information. Prior to your acting on this plan, I recommend that it be referred to the Planning Commission for their review and consideration at a special meeting. Then, Councl can hol~ a public hearing and consider the CIP at ~ts second meeting in October, with final adoptic on November 8, 1983. The Municipal F~nance Commission has reviewed the proposed CIP and supports the funding plan contained therein. The attached letter from the Chairman of the Municipal ~ina~ce'Commis- sion recommends the CIP.to Council. In summary, subsequent consideration off it by the final adoption on November 8th. Council at your meeting recommend referral of the CIP to the Planning Commission at this time, and to he-held October 25th, with Moron of Mrs. Webb and seconded by Mr. Whitlow, that and FY 1983/84 Capital Improvement Budget be presented to and was adopted by unanimous vote. 83-366 - Letter from t~e City Manager recommending adoption of a moti~.n to award to A & W Contracting for construction of Bunche Boulevard force main. the 5-year Capital Improvement Progr~ the Planning Commission, as requested low bid "As you recall in Marchilof this year, I directed the Public Utilities Department to publi~ bid the Bunche Boulevard Force Main Project after Council received a request from the Tidewate~ Utilities Contractors Association that Public Utilitie~s crews not be used (force account). Prior to bidding the project the Public Utilities Director working closely with our new Director of Planning, Engineering & Inspections and Director of Public Works redesigned the entire project in an effort to ~educe total project costs. The largest cost reduction was the id Y