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297
<br />
<br />November 20, 1984
<br />
<br />- REPORTS FROM THE CITY MANAGER
<br />
<br /> 84-435 - Letter from the City Manager recommending adoption of an ordinance to appropriat,
<br />$40,000 to study needed improvements at the Godwin Street Pump Station to serve the U. S. Navy
<br />and to authorize the City Manager to execute an agreement with the U. S. Navy for reimburse-
<br />ment of costs. (See letter below)
<br />
<br /> On motion of Mr. Beamer and
<br />on first reading, and authorization was granted to execute an agreement with
<br />for reimburse of costs, as~requested, and was adopted by unanimous vote:
<br />
<br />seconded by Mrs. Webb, the following ordinance was approved
<br /> the U. S. Navy
<br />
<br />"AN ORDINANCE TO APPROPRIATE $40,000 FOR AN ENGINEERING STUDY OF THE GODWIN
<br />STREET PUMP STATION IN CONNECTION WITH THE CONSTRUCTION OF THE SOLID WASTE
<br />DISPOSAL PLANT AT THE NAVAL SHIPYARD; AUTHORIZING THE CITY MANAGER TO EXECUTE
<br />A CHANGE ORDER TO EXISTING CONTRACT FOR ENGINEERING STUDY OF THE CITY WATER
<br />DISTRIBUTION SYSTEM; AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT
<br />WITH THE UNITED STATES NAVY FOR REIMBURSEMENT."
<br />
<br /> "During the developmental stages of the Refuse Derived Fuel Facility (RDF), the Navy and
<br />the Public Service Authority were cautioned that their proposed site was located at a weak
<br />point in the City of Portsmouth's water system. Analysis of Portsmouth's system by the Public
<br />Utilities Department indicated that delivery of a large amounts of water at adequate pressure
<br />could be a problem unless improvements to the City's system were made. Due to the timing of
<br />their funding, the Navy proceeded with construction without fully resolving this question.
<br />
<br /> In a letter to the City received on October 25, 1984, the Navy has requested that the Cit'
<br />commission the engineering firm of CH2M-Hill to investigate what improvements will be necess;
<br />to accommodate the RDF facility. The Navy has agreed to reimburse the City in full for ex-
<br />penses to be incurred by CN2M-Hill. These expenses are now estimated to be $40,000.00.
<br />
<br /> As you recall, CH2M-Hill developed the City's state approved master plan Yor the Public
<br />Utilities Department. For this reason, the Navy feels that the investigation could be accom-
<br />plished most expeditiously by the City's original consultant.
<br />
<br /> Once the investigation is complete, it is quite possible that the Navy will approach the
<br />City to design and construct the facilities required--again, at their expense. The Director
<br />of Public Utilities can initiate a change order with CH2M-Hill for the proposed work. To
<br />proceed, an application in the amount of $40,000 is required along with an agreement with the
<br />U. S. Navy for reimbursement.
<br />
<br /> Therefore, I recommend appropriation of the $40,000 and authorization to enter into an
<br />agyeement with the U. S. Navy."
<br />
<br /> 84-436 Letter from the City Manager recommending adoption of an ordinance to appropriat
<br />$70,000 from 84-85 CIP for improvements to Sleepy Hole Golf Course and award of contract.
<br />
<br /> The 1984-89 Capital Improvement Program earmarks $70,000 for construction of nine golf
<br />cart paths at Portsmouth Sleepy Hole Golf Course. The front 9 holes were paved in 1983-84.
<br />The purose of constructing the paths is to protect the golf course by restricting earts to
<br />the paved paths during poor weather. Thus, not only can f~irway repair costs be reduced, but
<br />rental revenues can also be increased by renting carts when they would otherwise have to be
<br />kept off the course.
<br />
<br /> In 1983, the course was closed to carts for 63 days. With cart revenues averaging $277
<br />per day, about $18,000 in revenue was lost, Following the completion ~f paths on the front
<br />nine holes, days lost to cart rental decreased dramatically. Moreover, fairway reDair costs
<br />have also decreased.
<br />
<br />Bids were received on November 1, 1984 from one bidder, as follows:
<br />
<br />Base Bid
<br />
<br />Alternate Bid
<br />
<br />Renfrow Construction Company $74,102.94 $69;752.94
<br />City Estimate 73,42~.40 69,866.40
<br />
<br /> The City Engineer anticipated a bid price for the base project which would exceed avail-
<br />able funds, and he therefore advertised the bid with an alternate, which would delete an acces:
<br />road from the park to the golf course. Based upon the bid received, the City Engineer recom-
<br />mends award of a contract, with the access road deleted, to Renfrow Construction Company.
<br />
<br /> The total cost of the project, including contingencies, contract administration and
<br />inspection, is $73,173.28, which would require an appropriation of $70,000 as authorized in
<br />the C!p. The remaining funds are available from previous appropriations for golf cart path
<br />construction.
<br />
<br /> Attached is the necessary ordinance to accomplish this task, and I recommend its approval
<br />in addition to awarding a contract as specified above." ~
<br />
<br />
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