Minutes 11/25/2025 - Laserfiche WebLink

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November 25, 2025 Financial Impact  This is a re-allocation of previously appropriated FY 2025 PPS Food Services Fund money.  The FY 2026 PPS Food Services Fund will increase by the amount shown above. Staff Recommends:  Adoption of the ordinance. Next Steps Following Council Action:  The Finance Departments for the City and Schools will complete the necessary budget adjustments. “ORDINANCE TO RE-APPROPRIATE UNEXPENDED FUNDS IN THE AMOUNT OF $234,784 FROM THE FY 2025 PORTSMOUTH PUBLIC SCHOOLS FOOD SERVICES FUND BUDGET TO THE FY 2026 PORTSMOUTH PUBLIC SCHOOLS FOOD SERVICES FUND BUDGET. ” 25 - 345 - Adoption of an ordinance: (1) to re-appropriate encumbered but unexpended funds in the amount of $12,960,928 from the FY 2025 Portsmouth Public Schools General Fund Budget to the FY 2026 Portsmouth Public Schools General Fund Budget; and (2) to acknowledge the placement of $164,000 of unencumbered and unexpended funds from the FY 2025 Portsmouth Public Schools General Fund Budget into the PPS Capital Reserve Fund. Background:  City Council appropriated $229,040,271 to the FY 2025 General Fund Budget for the Portsmouth Public Schools.  On September 25, 2025, the Portsmouth Public School Board adopted a Resolution requesting that City Council re-appropriate encumbered but unexpended funds from the FY 2025 PPS General Fund Budget in the preliminary amount of $12,960,928.  The Resolution also provides notice to the City that PPS intends to place $164,000 of unencumbered and unexpended funds that were originally appropriated as part of the FY 2025 Portsmouth Public Schools General Fund Budget into the PPS Capital Reserve Fund. Discussion:  City Council Ordinance 2024-40 states “all unspent appropriations under this ordinance or any ordinance appropriating funds for the FY 2024 Portsmouth Public Schools budget shall lapse at the end of the fiscal year, as provided under 22.1-100 of the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will be deemed unspent appropriations that will require re-appropriation by the City Council.”  City Council Ordinance 2024-138 authorizes the establishment of the PPS Capital Reserve Fund in accordance with Virginia Code § 22.1-100(B) and further authorizes PPS to place City funds that were appropriated to the PPS General Fund Budget in the prior fiscal year but were not expended into the PPS Capital Reserve Fund, up to a maximum of $7,000,000 annually.  Re-appropriation Request for Encumbered Funds: PPS is requesting the re- appropriation of encumbered funds in the preliminary amount of $12,960,928 into the FY 2026 PPS General Fund Budget, primarily for the following: Approximately $1,400,000 for school buses, maintenance vehicles, and o equipment. Approximately $1,000,000 for band uniforms, athletic equipment & repairs, and o musical equipment. Approximately $6,900,000 for instructional services, supplies and other instruction- o related items. Approximately $3,600,000 for contracted building services, IRC project, o technology, and the S H Clark expansion.