Minutes 11/25&26/1985 - Laserfiche WebLink

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199 November 26~ 1985 85-367 Letter from the City Manager recommending adoption of an ordinance to appropriat~ $150,000 for replacement and addition of video display terminals and microcomputers. "The DirecTor of Compu.ter Services is.r~questing an appropriations'of ~$150~000 for the purchase of data processing equipment. This amount is available from the retained earnings currently existing in the Computer Services Fund. The majority of this amount will be used for the purchase of replacement computer terminals. Also included are the purchases of multiplexors, modems and 16 additional terminals. A listing of the identified equipment needs is attached. In a continuing program to minimize cost, the cemputer terminals are being repaired in- house whenever possible, and replaced onl~ as necessary. Therefore, funding for only about half of the total equmpmen~ needs is being requested at this time, with the remainder to be funded in future budgets. In fact, over half of the appropriation which is now being requeste was available in last year's budget, but was allowed to laFse (into retained earnings) because of the deferral of the equipment purchases. Our computer services staff is to be commended for their efforts in maintaining the existing equipment for as long as possible in order to same money by deferring the replacement purchases. This appropriation is recommended at this time so that procurement and implementation can proceed in a timely manner. All purchases will be made in accordance with the standard procurement procedures. I concur in the request of the Director of Computer Services, and recommend that this appropriation in the amount of $150,000 be approved.' On motion by Mrs. Lucas and seconded by Mrs. Webb, the following ordinance was approved on first reading, by unanimous vote: "AN ORDINANCE TO ~PPROPRIATE $15~,000 FROM THE COMPUTER SERVICES FUND FOR REPLACEMENT AND ADDITION OF VIDEO DISPLAY TERMINALS AND MICRO COMPUTERS." 85-368 Letter from the City Manager recommending adoption of an ordinance to appropriat~ $400,000 for construction of the Red Barn Road Sewage Pumping Station and Gravity Sewer. "On November 20, 1984, Council granted approval for a group housing project for Peachtree Associates, which was designated as GHP-84-15. This approval was conditioned on the developer securing an agreement ~cceptable to the City of Portsmouth for the provision of adequate sewer Subsequently, the develoner entered into an agreement with the City To expedite the construction of a sewage pump station in accordahce with fhe plans and specifications of the City, as approved by the Public Utilities Director and the City Engineer. By this contract, the City agreed to purchase the sewage pump station from the developer no later than J'a~uary i5, 1986, and to pay a purchase price equal to the actual cost of c~nstruction. This agmeemen' was made contingent on the approval by City Council of an appropriation of funds for the purchase of the sewage pump station. The recently adopted 1985-90 CIP includes $429,000 for the purchase of this sewage pump station, which is known as Red Barn Road Sewage Pump Station, from Peachtree Associates. The actual cost of construction was $386,409. The Director of Public Utilities recommends an appropriation of $400,000 which includes cost of reimbursement To Peachtree Associates and any potential change orders [contingency). I believe this project it indicative of our desire to promote development in an orderly manner without compromising our commitment to provide the highest level of service to our citizens. While this project has beem identified in past Capital Improvement Plans without this public/private partnership it would be 12-18 months from fruition. Based upon the recommendation of the Director of Public Utilities; I, therefore recommend appropriation of $400,000 for purchase of the Red Barn Sewage Pump Station." On motion by Mr. Beamer and seconded by Mrs. Webb, the following ordinance was approved on first reading, by unanimous vote: "AN ORDINANCE TO APPROPRIATE $400,000 FROM THE PUBLIC UTILITIES CAPITAl IMPROVEMENT FUND FOR CONSTRUCTION OF THE RED BARN ROAD SELVAGE PUMPING STATION AND GRAVITY SEWER." 85-3~ Letter from the City Manager recommending adoption of an ordinance to appropriat $11,7000 ~o redesign the entrance to the Manor Branch Library. "The 1985/90 Capital Improvement Program authorizes the expediture of $11,700 to expand the Manor Branch Public Library. The existing branch in Manor High School has outgrown the space available to it. Books are stored on this sides on tcp of the shelves and on the floor. The Pbrtsmouth Public Schools has agreed to donate a classroom to the Library to make the expansion possible. This project will be done by City work forces, and most of the cost involved will be for purchase of new shelving and for relocation of telephon~ lines. The Library Director and the Director of General Services have both recommended that this project be accomplished, and I concur with that recommendation. I therefore request that you apprcpriate $11,700, ~n accordance with the attached ordinance." On mction by Mrs. Lucas and seconded by ~4rs. Webb, the following ordinance was approved on first reading, by unanimous vote: "AN ORDINANCE TO APPROPRIATE $11,700. FROM THE :FJ~PITAI [~i~R@~Eb~qSNTz~UN~FOR BESIGN OF THE ENTRANCE TO THE MANOR BRANCH LIBRARY.