Minutes 09/24/2024 - Laserfiche WebLink

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September 24, 2024 Next Steps Following Council Action:  Sign and return grant agreement to the Department of Conservation and Recreation. Motion by Mr. Hugel, and seconded by Ms. Lucas-Burke, to adopt the following ordinance, and was adopted by the following vote: “ORDINANCE ACCEPTING A COMMUNITY FLOOD PREPAREDNESS GRANT IN THE AMOUNT OF $624,600 FROM THE VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION AND APPROPRIATING SAID AMOUNT IN THE STORMWATER CATEGORY OF THE FY 2025 CAPITAL IMPROVEMENT FUND BUDGET TO COMPLETE THE FINAL PHASE OF THE CITY’S STORMWATER MODEL. ” Ayes: Hugel, Lucas-Burke, Moody, Tillage, Whitaker, Glover Nays: None 24 - 278 - Adoption of a resolution authorizing the City Manager to approve a change order totaling more than 25% of the original contract price of the contract with Tidewater Utility Construction, Inc. for the Court Street Green Street Project. Background:  The Court Street Green Street Project is a demonstration project that incorporates complete street concepts and green infrastructure to treat stormwater flows on top of a street segment within an area that is part of the Downtown Master Utility project.  The retrofit of Court Street satisfies one of the city’s stormwater permit requirements for retrofit projects during the 5-year permit cycle. Discussion:  Unanticipated conditions associated with aging facilities and conflicting records required additional work to upgrade and replace water and sanitary sewer facilities.  Unanticipated delays associated with private utility relocation slowed production during 2022 and resulted in a work stoppage from Sept 2022 until August 2023.  Contract prices were renegotiated due the delays. Most of the price adjustments were associated with subcontractor pricing.  Quantity overruns are the result of unsuitable soils and other unanticipated conditions.  Section 2.2-4309 of the State Code and Section 12-183 of the City Code provide that no fixed-price contract may be increased by more than 25% of the amount of the contract or $50,000, whichever is greater, without the advance approval of the governing body. Financial Impact:  The original contract price was $3,920,333.05 and change orders in the amount of $948,981.43 have been approved.  The state contributed $2,232,712 to fund the project.  Additional funds in the amount of $1,529,087.10 are necessary to complete the project.  Funds are available in the CIP to cover the cost of completing the project. Recommended Action:  Adoption of the Resolution. Next Steps Following Council Action:  Proceed with the proposed work and submit the appropriate paperwork for the changes to the contract. Motion by Mr. Moody, and seconded by Mr. Tillage, to adopt the following ordinance, and was adopted by the following vote: