Minutes 09/24/2024 - Laserfiche WebLink

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September 24, 2024 “RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROVE A CHANGE ORDER TOTALING MORE THAN 25% OF THE ORIGINAL CONTRACT PRICE OF THE CONTRACT WITH TIDEWATER UTILITY CONSTRUCTION, INC. FOR THE COURT STREET GREEN STREET PROJECT. WHEREAS, the Court Street Green Street Project (the “Project”) is a demonstration project that incorporates “Complete Street” concepts and green infrastructure to treat stormwater flows on top of a street segment within an area that is part of the Downtown Master Utility Project; and WHEREAS, the Project satisfies one of the City’s MS-4 Stormwater Permit requirements for performing retrofit projects and has been partially funded by state grants in the amount of $2,232,712.62; and WHEREAS, in 2021 Tidewater Utility Construction, Inc. submitted the low bid for the Project and was awarded the contract for an original price of $3,920,993.05 (the “Original Contract Price”); and WHEREAS, the City provided a Notice to Proceed with the Project on August 16, 2021; and WHEREAS, the following factors have resulted in the Project costing more than anticipated:  Unanticipated conditions associated with aging facilities and conflicting records required additional work to upgrade and replace water and sanitary sewer facilities;  Unanticipated delays associated with private utility relocations necessary to perform the work caused slowdowns in 2022 and resulted in a work stoppage from September 2022 until August 2023;  The delays resulted in increased subcontractor pricing as construction costs in general spiked during the period of performance of the Project;  Unsuitable soils and other unanticipated conditions increased costs. WHEREAS, as a result of these factors, previous change orders in the amount of $948,981.43 have been approved and it is anticipated that an additional $1,529,087.10 is necessary to complete the Project; and WHEREAS, Section 12-183 of the City Code requires Council approval to increase an original fixed price contract amount by more than 25% or $50,000, whichever is greater; and WHEREAS, funding to cover the additional $1,529,087.10 is available in the Capital Improvement Fund budget. NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Portsmouth, Virginia that, pursuant to Section 12-183 of the City Code, the City Manager is authorized to expend the additional funds necessary to complete the Project.” Ayes: Hugel, Lucas-Burke, Moody, Tillage, Whitaker, Glover Nays: None 24 - 279 - Adoption of a resolution certifying the City of Portsmouth’s support of an application for a Virginia Department of Housing and Community Development Port Host Community Revitalization Fund Grant in the amount of $1,000,000 in furtherance of the revitalization of 1040 Virginia Avenue for port-related uses. Background:  In 2019 the Virginia General Assembly created the Port Host Community Revitalization Fund.  Under the terms of the Fund, the five Port Host Communities (Portsmouth, Front Royal, Newport News, Norfolk and Richmond) are able to apply for grants from an annual pool of $2,400,000.