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January 28~ 1986
<br />
<br />REPORTS FROM THE CITY MANAGER
<br />
<br /> 86-30 Letter from th~ City Manager recommending adoption of an ordinance to appropriate
<br />$156,000 for renovation of the Circuit Courtroom interiors, the Virginia Sports Hall of Fame
<br />and-Community Arts Center, and addition of the Churchland Library meeting room and award of
<br />Contract.
<br />
<br /> "In continuing with the revitalization of Portsmouth and improving community services,
<br />plans have been designed for the long-awaited construction of the Churshland Library meeting
<br />room (base bid , renovation of the Circuit Courtroom (Alternate 11 , and Virginia Sports Hall
<br />of Fame and Community Arts Center (alternate 2) with carpeting (Alternate 2A). The bids
<br />received were as follows:
<br /> BASE ALT. ALt. ALT.
<br /> CONTRACTOR BID NO. 1 NO. 2 NO. 2A
<br />
<br />(1) Metro Development $61..237 $36,562 $28,750 $ 2,300
<br />(2~ Provost, Moody Assoc. 56,767 51,500 39,500 3,600
<br />(3) Shirley Construction 87,561 53,262 40,505 4,500
<br />
<br />City Estimate 52,150 20,000 20,000
<br />
<br /> lhe City estimate was prepared prior to design of the projects and, therefore, could not
<br />take into account the complete scope and associated cost. However, the bids received were
<br />very competitive. The total anticipated project cost (including contingencies, engineering,
<br />· nspection and library furnishingsI is $156,000.
<br />
<br />Construction Contract
<br />Contingencies
<br />Contract Administration and
<br />Furnishings
<br />
<br />Inspection
<br />
<br />$128,849
<br /> 3,545
<br /> 7.806
<br /> 16,000
<br />
<br />TOTAL ANTICIPATED PROJECT COST
<br />
<br />$156,000
<br />
<br /> The Director of Planning, Engineering and Inspections recommends award of a oontract
<br />the low bidder, Metro Development Corporatmon, and appropriation of the necessary funds.
<br />I, therefore, recommend City Council's approval."
<br />
<br />tO
<br />
<br /> On motion of Mr. Gray and seconded by Mr. Whitlow, the following ordinance was approved
<br />on first reading; award of contract to Metro Development, being the low bidder, and was
<br />adopted by unanimous vote:
<br />
<br />"AN ORDINANCE TO APPROPRIATE $156,000 FROM
<br />RENOVATION OF CIRCUIT COURTROOM INTERIDRS,
<br />THE COMMUNITY ARTS CENTER, AND ADDITIOb 3F
<br />BRANCH LIBRARY."
<br />
<br />THE CAPITAL IMPROVEMENT FUND FOR
<br />THE VIRGINIA SPORTS HALL OF FAME,
<br />A MEETING ROOM IN THE CHURCHLAND
<br />
<br /> 86-31 Letter from the City Manager recommending adoption of an ordinance to appropriat~
<br />$44,335 for repairs to Fire Department Ladders.
<br />
<br /> "In the 1985 Capital Improvement Program Budget, the Portsmouth Fire Department included
<br />a request for the repair and refurbishing of aerial ladders and one elevated platform.
<br />Effecting such repairs will prolong the life of existing equipment and insure the safety of
<br />our firefighters.
<br />
<br /> While bids were solicited from seven companies for the repair of the ladders, only one
<br />company (American LaFran:e) responded. The bid for repairs is as follows:
<br /> Bid Price
<br /> American LaFrance $ 41,610
<br />
<br /> Repairs to the elevated platform have been completed at a cost of $2,725. Total cost for
<br />all repairs (ladders and elevated platform) was estimate~ at $60,000 in the Capital Improve-
<br />ment Budget.
<br />
<br /> I am requesting
<br />to effect repairs to
<br />repair of the aerial
<br />
<br />your approval of the expenditure of $44,333
<br />firefighting equipment and the award of bid
<br />ladders."
<br />
<br />in Capital
<br />to American
<br />
<br />Improvement Funds
<br />LaFrance for
<br />
<br /> On motion of Mrs. Webb and seconded by Mr. Gray, the following ordinance was approved
<br />on first reading; award of contract to American LaFrance, only bidder, and ~as adopted bY
<br />u~animous vote:
<br />
<br />'AN ORDINANCE TO APPROPRIATE $44,333 FROM THE CAPITAL IMPROVEMENT FUND FOR
<br />REPAIR OF FIRE DEPARTMENT AERIAl LADDERS AND ELEVATED PLATFORM.'
<br />
<br /> 86-32 Letter from the City Manager recommending adoption of an ordinance to amend
<br />Article VI% and IX of Chapter 2 of City Code pertaining to reorganization of Department of
<br />Public Works, Engineering, rraffic Engineering, Inspections, and Planning.
<br />
<br /> "Witk every turnover in personnel, an opportunity is available to evaluate job responsi-
<br />bilities and duties and to make certain modifications, if necessary.
<br />
<br />
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