Minutes 11/10/2020 - Laserfiche WebLink

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November 10, 2020  The total grant award amount (including local match) is $99,608.00. The grant requires a local match of $49,804.00, which will be satisfied through previously budgeted funds for the salary of personnel who have been assigned to the Office of Emergency Management. Financial impact:  There is a dollar for dollar local match requirement. The match requirement is already budgeted as part of the Fire, Rescue and Emergency Services’ FY 2021 budget. Recommended Action:  Adoption of the ordinance. Next Steps Following Council Action:  Submission of the Grant Agreement signed by the City Manager.  Submission of the Application packet signed by the City Manager.  The Finance Department will assign the budget code.  PFRES Office of Emergency Management, Portsmouth Health Department and Portsmouth Resilience Officer will begin implementing the goals. Motion by Mr. Clark, and seconded by Mr. Moody, to adopt the following ordinance, and was adopted by the following vote: “ORDINANCE ACCEPTING EMERGENCY MANAGEMENT PERFORMANCE GRANT (SUPPLEMENTAL) FUNDING IN THE SUM OF $49,804 FROM THE VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT AND APPROPRIATING SAID AMOUNT IN THE FY 2021 GRANTS FUND FOR USE BY THE DEPARTMENT OF FIRE, RESCUE AND EMERGENCY SERVICES.” Ayes: Battle, Clark, Glover, Lucas-Burke, Moody, Psimas, Rowe Nays: None 20 - 276 - Adoption of an ordinance to re-appropriate unexpended funds in the amount of $8,257,914 from the FY 2020 Portsmouth Public Schools Grants Fund Budget to the FY 2021 Portsmouth Public Schools Grants Fund Budget. Background:  On May 12, 2020, City Council appropriated $19,059,930 to the FY 2021 Grants Fund for the Portsmouth Public Schools (PPS).  On September 8, 2020, City Council appropriated an additional $430,608 that originally had been appropriated to the FY 2020 PPS Grants Fund Budget but was not expended before July 1, 2020. This increased the total FY 2021 PPS Grants Fund Budget appropriation to $19,490,538.  On October 8, 2020 the Portsmouth School Board adopted a Resolution requesting that City Council appropriate an additional FY 2020 carryover amount of $8,257,914 to the FY 2021 PPS Grants Fund Budget. Discussion:  City Council Ordinance 2019-31 states “all unspent appropriations under this ordinance or any ordinance appropriating funds for the FY 2020 Portsmouth Public Schools budgets shall lapse at the end of the fiscal year, as provided under 22.1-100 of the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will be deemed unspent appropriations that will require re-appropriations by the City Council.”  Re-appropriation Request of Unspent/Carryforward Funds: PPS is requesting the re-appropriation of $8,257,914 in grant funding that was appropriated to the FY 2020 PPS Grants Fund Budget but not expended before July 1, 2020.  The following table shows the impact of the proposed re-appropriation on the FY 2021 PPS Grants Fund Budget: