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September 8, 2020
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<br />20 - 212 - Adoption of an ordinance to re-appropriate unexpended funds in the
<br />amount of $2,805,011 from the FY 2020 Portsmouth Public Schools General Fund
<br />Budget to the FY 2021 Portsmouth Public Schools General Fund Budget.
<br />
<br />Background:
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<br /> On May 12, 2020, City Council appropriated $160,490,092 for the FY 2021
<br />General Fund for the Portsmouth Public Schools.
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<br /> On June 23, 2020, City Council amended the PPS’s FY 2021 General Fund by re-
<br />appropriating the preliminary amount of $3,033,288 of encumbrances that were not
<br />expended as of June 10, 2020. The revised appropriation increased PPS’s FY 2021
<br />General Fund to $163,523,380.
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<br /> On August 13, 2020, The Portsmouth Public School Board adopted a Resolution
<br />requesting that City Council amend the FY 2021 PPS General Fund and re-appropriate
<br />the preliminary amounts of $922,221 of additional encumbered funds and $4,916,078 of
<br />unspent/unencumbered carryover funds for a total reappropriation of $5,838,299.
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<br /> Since City Council previously approved a reappropriation of $3,033,288 on June
<br />23, 2020, the balance remaining to be reappropriated with this request is $2,805,011
<br />($5,838,299 - $3,033,288).
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<br />Discussion:
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<br /> City Council Ordinance 2019-31 states “all unspent appropriations under this
<br />ordinance or any ordinance appropriating funds for the FY 2020 Portsmouth Public
<br />Schools budgets shall lapse at the end of the fiscal year, as provided under 22.1-100
<br />of the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will
<br />be deemed unspent appropriations that will require re-appropriations by the City
<br />Council.”
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<br /> Re-appropriation Request of Encumbered Funds: PPS is requesting the re-
<br />appropriation of additional encumbered funds in the preliminary amount of $922,221
<br />related to the following:
<br /> $602,221 for virtual instructional materials, technology hardware/software, and
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<br />equipment.
<br /> $320,000 for contracted building services, medical/custodial supplies, and utilities.
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<br /> Re-appropriation Request of Unspent/Carryforward Funds: PPS is requesting the
<br />re-appropriation of unspent/unencumbered funds in the preliminary amount of $4,916,078
<br />comprised of $2,746,760 and $2,169,318 from non-payroll and payroll costs, respectively.
<br />PPS is requesting to use these funds in the following areas:
<br /> Purchase items for technology (hardware, software, internet connectivity, etc.) to
<br />o
<br />ensure that all students have the equipment and connectivity necessary to participate in
<br />virtual learning;
<br /> Instructional materials and supplies and items of hardware and software (i.e.
<br />o
<br />Learning Management System) to ensure that our staff can deliver high-quality and
<br />engaging instruction to our students either in a virtual or in-person setting;
<br /> Professional development for staff members to equip them with the latest tools and
<br />o
<br />techniques to be knowledgeable in their area of responsibility;
<br /> Personal Protective Equipment (PPE) for staff members and students;
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<br /> Cleaning supplies, hand sanitizer, wipes, disinfectants and other items that are
<br />o
<br />approved by the CDC and EPA to ensure the cleanliness of all school locations; and
<br /> Support to the School Food Services Department to ensure that timely and
<br />o
<br />nutritious meal service can be provided to students throughout the school year (during
<br />virtual and in-person settings).
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<br /> Due to the previous re-appropriation of $3,033,287.77 on June 23, 2020, PPS’s
<br />request is to re-appropriate the difference of $2,805,011 of carryforward funds from FY
<br />2020. The following table shows the impact of the proposed re-appropriation of these
<br />funds to the FY 2021 PPS General Fund:
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