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February 11, 2020
<br />
<br />Recommended Action:
<br />
<br /> Adoption of the Ordinance.
<br />
<br />Next Steps Following Council Action:
<br />
<br /> The Public Utilities Director or her designee will serve as ex officio to the Clean
<br />
<br />Community Commission.
<br />
<br />Motion by Mr. Moody, and seconded by Ms. Lucas-Burke, to adopt the following
<br />ordinance, and was adopted by the following vote:
<br />
<br />“ORDINANCE TO AMEND AND REORDAIN ARTICLE XVII OF CHAPTER 2 OF THE
<br />CODE OF THE CITY OF PORTSMOUTH, VIRGINIA (2006) REGARDING THE CLEAN
<br />COMMUNITY COMMISSION BY MODIFYING SECTION 2-803 TO REMOVE
<br />REFERENCES TO OBSOLETE STAFF POSITIONS.”
<br />
<br />Ayes: Battle, Clark, Glover, Lucas-Burke, Moody, Psimas, Rowe
<br />Nays: None
<br />
<br />20 - 58 - Adoption of an ordinance to modify the appropriation made by Ordinance
<br />2019-106 adopted on December 10, 2019 by reducing the appropriation to the FY
<br />2020 Portsmouth Public Schools General Fund Budget by the amount of $101,543
<br />in accordance with the request of the Portsmouth School Board.
<br />
<br />Background:
<br />
<br /> On October 10, 2019, the Portsmouth School Board adopted a resolution
<br />requesting that City Council amend the FY 2020 Portsmouth Public Schools (PPS)
<br />General Fund Budget by re-appropriating $237,202 of encumbered funds from its FY
<br />2019 PPS General Fund Budget.
<br />
<br /> On December 10, 2019, City Council adopted an ordinance re-appropriating the
<br />encumbered funds from the FY 2019 PPS General Fund to the FY 2020 PPS General
<br />Fund.
<br />
<br />Discussion:
<br />
<br /> On January 23, 2020, the Portsmouth School Board identified the need to revise
<br />the overall budget in the FY 2020 General Fund based on the financial reporting and
<br />external audit process.
<br />
<br /> The amount identified for the reduction is $101,543 due to the cancellation of
<br />purchase orders within the category functions of Instruction and Operation &
<br />Maintenance.
<br />
<br /> Reducing the FY 2020 PPS General Fund by the amount of $101,543 will ensure
<br />that the school division does not expend or commit to expending beyond the approved
<br />appropriation, and it will synchronize with the Portsmouth School Board’s financial system
<br />ledger.
<br />
<br /> The following table shows the overall impact of the proposed reduction to the FY
<br />2020 PPS General Fund:
<br />
<br /> Current FY 2019-2020
<br />FY 2019-2020 Change in Revised
<br />Categories Appropriation Appropriation Appropriation
<br />Instruction $109,651,629 $(60,783) $109,593,846
<br />Administration, Attendance &
<br />Health 9,115,603 9,115,603
<br />Pupil Transportation 6,774,262 6,774,262
<br />Operations & Maintenance 15,502,230 (40,760) 15,461,470
<br />Debt & Fund Transfers 2,829,902 2,829,902
<br />Technology 7,063,087 7,063,087
<br />Total General Fund $150,939,713 $(101,543) $150,838,170
<br />
<br />
<br />Financial Impact:
<br />
<br />
<br /> The FY 2020 PPS General Fund will decrease by $101,543.
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