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November 12, 2019
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<br />Recommended Action:
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<br /> Adoption of the ordinance.
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<br />Next Steps Following Council Action:
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<br /> Submitting the Grant Acceptance form by PFRES.
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<br /> Submitting the Application package signed by the City Manager.
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<br /> The Finance Department will assign the budget code.
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<br /> Purchasing of the necessary equipment, supplies, and training in support of the
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<br />City’s Comprehensive Emergency Management Program.
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<br />Motion by Mr. Moody, and seconded by Mr. Clark, to adopt the following ordinance,
<br />and was adopted by the following vote:
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<br />“ORDINANCE ACCEPTING STATE HOMELAND SECURITY GRANT FUNDS IN THE
<br />AMOUNT OF $41,500 FROM THE VIRGINIA DEPARTMENT OF EMERGENCY
<br />MANAGEMENT AND APPROPRIATING SAID FUNDS IN THE FY 2020 GRANTS
<br />FUND FOR USE BY THE DEPARTMENT OF FIRE, RESCUE AND EMERGENCY
<br />SERVICES.”
<br />
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<br />Ayes: Battle, Clark, Glover, Lucas-Burke, Moody, Psimas, Rowe
<br />Nays: None
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<br />19 - 403 - Adoption of an ordinance re-appropriating the preliminary amount
<br />totaling $9,567,320 of unencumbered funds from the FY 2019 Portsmouth Public
<br />Schools Grants Fund into the FY 2020 Portsmouth Public Schools Grants Fund.
<br />
<br />Background:
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<br /> City Council appropriated $18,632,873 to the FY 2020 Grants Fund for the
<br />Portsmouth Public Schools (PPS) on May 14, 2019.
<br />
<br /> On October 22, 2019, City Council amended the PPS FY 2020 Grants Fund budget
<br />by re-appropriating the preliminary amount of $266,593 from FY 2019 Prefund State
<br />Grants and appropriating new grant funds totaling $317,460. The revised appropriation
<br />for FY 2020 PPS Grants Fund is $19,216,926.
<br />
<br /> On October 10, 2019, the Portsmouth School Board adopted a Resolution
<br />requesting that City Council amend the FY2020 Portsmouth Public Schools Grants Fund
<br />budget and re-appropriate a preliminary total of $9,567,320 of unspent carryover grant
<br />funds from FY 2019.
<br />
<br />Discussion:
<br />
<br /> City Council Ordinance 2018-33 states “all unspent appropriations under this
<br />ordinance or any ordinance appropriating funds for the FY 2019 Portsmouth Public
<br />Schools budgets shall lapse at the end of the fiscal year, as provided under 22.1-100 of
<br />the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will be
<br />
<br />deemed unspent appropriations that will require re-appropriations by the City Council.”
<br />
<br /> Re-appropriation of the unspent funds will ensure that PPS does not expend or
<br />commit to expend beyond the approved appropriation.
<br />
<br /> The following table shows the impact of the proposed re-appropriation of the
<br />preliminary amount to the FY 2020 PPS Grants Fund:
<br />
<br /> Current FY FY 2019 Re-2019-2020
<br />2019-2020 appropriation Revised
<br />Category Appropriation Amount Appropriation
<br />Instructions $16,795,729 $8,343,638 $25,139,367
<br />Admin, Attendance, &
<br />Health 695,399 241,261 936,660
<br />Operation & Maintenance 140,002 140,002
<br />Pupil Transportation 356,794 113,697 470,491
<br />Technology 1,229,002 868,724 2,097,726
<br />Total Grants Fund $19,216,926 $9,567,320 $28,784,246
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