Minutes 10/22/2019 - Laserfiche WebLink

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October 22, 2019 Financial Impact:  This is a re-appropriation of previously appropriated FY 2019 PPS Food Services Fund dollars.  The FY 2020 PPS Food Services Fund will increase by the said amount. Staff Recommends:  Adoption of the ordinance. Next Steps Following Council Action:  The Finance Departments for the City and Schools will complete the necessary budget adjustments. Motion by Mr. Moody, and seconded by Mr. Clark, to adopt the following ordinance, and was adopted by the following vote: “ORDINANCE TO RE-APPROPRIATE UNEXPENDED FUNDS IN THE AMOUNT OF $10,903 FROM THE FY 2019 FOOD SERVICES FUND BUDGET FOR THE PORTSMOUTH PUBLIC SCHOOLS TO THE FY 2020 FOOD SERVICES FUND BUDGET FOR THE PORTSMOUTH PUBLIC SCHOOLS.” Ayes: Battle, Clark, Glover, Lucas-Burke, Moody, Psimas, Rowe Nays: None 19 - 383 - Adoption of an ordinance to re-appropriate unexpended funds from the FY 2019 Portsmouth Public Schools Grants Fund budget in the total amount of $266,593 to the FY 2020 Portsmouth Public Schools Grants Fund budget. Background:  City Council appropriated $18,089,580 to the FY 2019 Grants Fund for the Portsmouth Public Schools (PPS).  Based on the pre-audit PPS figures, of the said amount appropriated for FY 2019, $17,822,987 was expended and $52,476 was encumbered but unexpended during FY 2019 to pay for goods and services that were not received in FY 2019. In addition, $214,117 was neither encumbered nor expended.  On August 15, 2019, the Portsmouth School Board adopted a Resolution requesting that City Council appropriate the preliminary amount totaling $266,593, of which $52,476 is encumbered but unexpended funds and $214,117 is unencumbered funds from FY 2019, to the FY 2020 PPS Grants Fund Budget. Discussion:  City Council Ordinance 2018-33 states “all unspent appropriations under this ordinance or any ordinance appropriating funds for the FY 2019 Portsmouth Public Schools budgets shall lapse at the end of the fiscal year, as provided under 22.1-100 of the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will be deemed unspent appropriations that will require re-appropriations by the City Council.”  Re-appropriation of the encumbered and unencumbered funds will allow PPS to meet its obligations to its vendors for the identified services, supplies, materials, and equipment and purchase new materials for use by the school system respectively.  The following table shows the impact of the proposed re-appropriation of the preliminary amount to the FY 2020 PPS Grants Fund: Current FY FY 2019 Re-FY 2020 2020 appropriation Revised Annual Budget Appropriation Amount Appropriation Total Grants Fund 18,632,873 266,593 18,899,466 Financial Impact:  This is a re-appropriation of previously appropriated FY 2019 PPS Grants Fund money.  The FY 2020 PPS Grants Fund will increase by the said amount.