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July 9, 2019
<br />
<br />Background:
<br />
<br />
<br /> As adopted by City Council, the FY 2019 Capital Improvement fund budget
<br />contained a capital project for the construction of a new waste management building and
<br />at adoption had appropriated $2,300,000 for that purpose.
<br />
<br /> By Ordinance 2019-13 adopted on March 12, 2019 Council appropriated and
<br />transferred $600,000 from the Waste Management Unassigned Fund Balance to the
<br />Waste Management Building project.
<br />
<br /> There is sufficient fund balance within the Waste Management Fund to appropriate
<br />an additional $1,088,645.
<br />
<br />Discussion:
<br />
<br /> The ordinance prepared for City Council consideration appropriates $1,088,645
<br />from the Fund Balance of the Waste Management Fund to the Waste Management
<br />Building Construction Project.
<br />
<br /> The bidding process for the new waste management building has been completed.
<br />Five bids were received, and ranged from $2,735,000 to $3,587,801. Bids were over the
<br />engineer’s original estimate due to market conditions, including increased cost of labor,
<br />materials, and the number of projects underway regionally. With the adoption of this
<br />ordinance to provide the final portion of required funding, construction of the project can
<br />commence during FY 2020.
<br />
<br />
<br /> See the below project budget:
<br />
<br />Waste Management Building, project budget
<br /> Revenues Expenditures
<br /> Engineering and
<br /> FY 2019 Appropriation $ 2,300,000 Design $ 223,865
<br /> Construction
<br /> March 12 Appropriation $ 600,000 Management $ 344,536
<br /> Proposed Appropriation $ 1,088,645 Construction $ 2,735,000
<br /> TOTAL $ 3,988,645 ~25% Contingency $ 685,244
<br /> TOTAL $ 3,988,645
<br />
<br />Financial Impact:
<br />
<br />
<br /> This ordinance reduces the Waste Management Fund - Fund Balance by
<br />$1,088,645 and increases the City’s FY 2020 CIP budget by $1,088,645.
<br />
<br />Recommended Action:
<br />
<br /> Adoption of the ordinance.
<br />
<br />Next Steps Following Council Action:
<br />
<br /> The Finance Department will make the necessary budget transfer.
<br />
<br /> The City will award the contract for construction of the new waste management
<br />building.
<br />
<br />1. Donna Sayegh, 3104 Garland Drive, spoke in opposition to this item.
<br />
<br />Motion by Ms. Psimas, and seconded by Mr. Clark, to adopt the following
<br />ordinance, and was adopted by the following vote:
<br />
<br />“ORDINANCE APPROPRIATING $1,088,645 FROM THE WASTE MANAGEMENT
<br />FUND – UNASSIGNED FUND BALANCE AND TRANSFERRING THE SAID AMOUNT
<br />TO THE WASTE MANAGEMENT BUILDING CONSTRUCTION PROJECT IN THE FY
<br />2020 CAPITAL IMPROVEMENT FUND FOR THE CONSTRUCTION OF A NEW
<br />WASTE MANAGEMENT BUILDING.”
<br />
<br />
<br />Ayes: Battle, Clark, Glover, Lucas-Burke, Moody, Psimas, Rowe
<br />Nays: None
<br />
<br />19 - 255 - Adoption of an ordinance revising the monthly payment schedule for
<br />delivery of the City’s local share allocation of the FY 2020 Portsmouth Public
<br />Schools Operating Budget.
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