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March 26, 2019 <br />. <br /> <br /> At the close of FY 2018, PPS estimated that approximately $126,908 in state funds <br />had not been expended from the Grants Fund. <br /> <br /> Accordingly, on September 6, 2018, the Portsmouth School Board passed a <br />resolution requesting City Council to re-appropriate preliminary encumbered and <br />unencumbered funds of $1,585 and $125,323, totaling $126,908, from the FY 2018 PPS <br />Grant Fund to the FY 2019 PPS Grant Fund. <br /> <br /> On October 9, 2018, City Council adopted ordinance 2018-95 to re-appropriate the <br />estimated unexpended funds. <br /> <br /> Based on the PPS Comprehensive Annual Financial Report (CAFR) for the Fiscal <br />Year ending June 30, 2018, the preliminary estimate of $126,908 in unexpended funding <br />did not materialize. <br /> <br /> Therefore, Ordinance 2018-95 needs to be amended to rescind the appropriation. <br /> <br /> Adoption of the proposed ordinance is a record-keeping issue and does not amend <br />or reduce the amount of local share City funds appropriated to the PPS General Fund. <br /> <br />Financial Impact: <br /> <br /> The appropriation to the FY 2019 Schools Grant Fund will be decreased by <br /> <br />$126,908. <br /> <br />Recommended Action: <br /> <br /> Adoption of the ordinance. <br /> <br />Next Steps Following Council Action: <br /> <br /> Finance will complete the necessary budget adjustments. <br /> <br />Motion by Ms. Psimas, and seconded by Mr. Clark, to adopt the following <br />ordinance, and was adopted by the following vote: <br /> <br />“ORDINANCE TO AMEND ORDINANCE 2018-95 TO RESCIND THE <br />APPROPRIATION OF $126,908 FROM THE FY 2019 PORTSMOUTH PUBLIC <br />SCHOOLS GRANT FUND.” <br /> <br />Ayes: Battle, Clark, Lucas-Burke, Moody, Psimas, Rowe <br />Nays: Glover <br /> <br />19 - 120 - Adoption of a resolution approving the 2019 edition of the Emergency <br />Operations Plan for the City of Portsmouth. <br /> <br />Background: <br /> <br /> The Federal Emergency Services Disaster Law of 2000 requires that the <br />Commonwealth of Virginia, and each county and city thereof, develop and maintain a <br />current Emergency Operations Plan. <br /> <br /> Virginia Code § 44-146.19 provides that each political subdivision within the <br />Commonwealth shall be within the jurisdiction of and served by the Department of <br />Emergency Management and be responsible for local disaster mitigation, preparedness, <br />response and recovery. Each political subdivision shall maintain in accordance with state <br />disaster preparedness plans and programs an agency of emergency management which <br />has jurisdiction over and services the entire political subdivision. <br /> <br /> The Virginia Code further provides that every four years, each local and <br />interjurisdictional agency of the State of Virginia shall conduct a comprehensive review <br />and revision of its emergency operations plan to ensure that the plan remains current, <br />and the revised plan shall be formally adopted by the locality's governing body. In the <br />case of an interjurisdictional agency, the plan shall be formally adopted by the governing <br />body of each of the localities encompassed by the agency. <br /> <br />Discussion: <br /> <br /> The City of Portsmouth Office of Emergency Management began a comprehensive <br /> <br />review and revision of the Emergency Operations Plan in July 2018. <br /> <br /> The City Emergency Operations Plan was revised to reflect modern day <br />challenges, with providing recovery and resiliency to the citizenry being the most <br /> <br />important factor in enhancing quality of life. <br /> <br /> <br /> <br /> <br />