Minutes 07/28&08/12/1986 - Laserfiche WebLink

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August 12, 1986 86-295 Letter from the City Manager recommending adoption of a motion contract with Goodman Segar Hogan, Incorporated, for the rental of the former to be used as office space by the Department of Social Services. to enter into a Sears Building "~he Department of Social Services for a number of years has been operating out of several locations which has made coordination of Department programs difficult for staff as well as citizens. Attached is a report which proposes the consolidation of existing programs into a larger £acility which would eliminate overc~o~vded conditions and better serve clients of the Department. At present, it is not uncommon for clients as well as some workers to f~equent four different Social Services buildings to receive and render services. Currently, the Social Services staff of approximately 200 occupy 37,000 square feet spread among four smtes, I.E., 700 North Street, 600 Dinwiddie Street, offices in the New Kirn Building and the Hi-Landers Community Center. Current State standards, with a reasonable allowance for growth, indicate that the Department is in need of an additional 33,000 square feet. Accordingly, in June 1986, I authorized the advertisemen~ of an RFP and Goodman Segar Hogan responded proposing the lease of the former Sears Building as the site of the central facility of the Department of Social Services. The facility is offered, renovation to suit, at $7.50/sq. ft. over a twenty lease year period with two five year renewal options. Accord- ing to staff of the Department oE Economic Director, market rents ~n the City of Portsmouth for renovations and new construction range currently between $8 and $12 per square foot. The proposed $7.50 per square foot rate includes custodial services with the Department responsibl~ for the cost of utilities. Recognition should also be given ~o the ~act that the Department of Social Services would occupy approximately 70,000 of the 86,088 sq. ft. available. Other potential occupants of the expanded facility include the City Physician's Office, Home Care Servides Agency and the Department of Housing Services and Community Development. The relocation of Home Care and the City Physician's Office would make the Green Street Annex of the Health Department available for private development. As part of this effort, comment (copy attached) was secured from the Director of Economic Development, Mr. Gerald Burgess, regarding the resale potential of the existing Social Services Buildings as well as the real and potential economic benefit of the subject relocation site. He is of the opinion that the resale potential of the existing Social Services Buildings and Health Department's Green Street Annex is e×treme~y favorable and might yield a range of $583,000 to $1,100,000 on resale and $97,000 in combined tax revenues. Additionally, Mr. Burgess advised that such a relocation is consistent with the Priority Action Plan for Central Portsmouth as this re-use, which would increase the value of the building to $1.2 million, would establish a substantial economic activity [or this corridor of High Street. Additionally, I am of the firm opinion that the staff and client activity at this site will serve as a catalyst for additional commercial development on adjacent properties. The final consideration is cost. the Depar~men~ currently maintains monthly local costs of $6,088. Cost associated with the relocation would increase monthly by $5,600. While this amount may appear substantial, I feel that the revenues realized from the resale of the Social Services buildings and the Green Street Annex make this proposal attractive, cost responsible, and will most likely offset the increased local costs. Additionally, I feel that the relocation is justified due ~o clientZstaff benefit as well as the increase in tax revenues which will be realized by the return of three public properties to the tax rolls. I recommend that you approve the motion which will authormze me to sign the lease agree- ment with Goodman Segar Hogan." Mo~ion of Mr. Simpson and seconded by Mr. Barnes, no authorize the City Manager to execut~ a contract for the rental of the former Sears Building to be used as office space for the Department of Social Services, subject to the City Attorney's approval as to legal content, as requested, and was adopted by unanimous vote. 86-296 Letter from the City Manager recommending adoption of a motion ~o refunds of penalty on tax payments (without interest ~o the following taxpayers affidavits attesting their tax payments were mailed before ~ax deadlines~ authorize who furnished a.) R. R. Patterson, $2~.00 b.) Earl L. Carter, $10.00 c.) Willis J. Davis, $43.58 "The Treasurer of the City of Rortsmouth is requesting refunds to three (3 taxpayers (list attached) whose tax payments, according to affidavits filed with the City Treasurer by the taxpayers, were mailed on or before the tax deadline and should have been appropriately postmarked. Copies of paid receipts for each payment made by the taxpayers have been forwarded by the City Treasurer ~n each case and ere available in ~he City Clerk's Office. We therefore are requesting refund in the amount indicated on the attachement provided, without interest. The total amount of the refunds is $73.58. I recommend that Council adopt this motion to authorize the refunds to be paid by the City Treasurer and Director of Finance." Motion of Mr. Gray and seconded by Mr. Barnes, that authorization be granted to refund R. R. Patterson, 201g North Street, Portsmouth, VA 23704, penalty for real estate taxes $20.1 0;