Minutes 10/09/2018 - Laserfiche WebLink

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October 9, 2018 Background:  The Virginia Department of Emergency Management (VDEM) awards localities Local Emergency Management Program (“LEMP”) grant funding received from the U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA).  The program funding is used to improve emergency and disaster preparation, response and recovery. Discussion:  The Portsmouth Department of Fire, Rescue, and Emergency Services was awarded a total of $57,992 under the LEMP.  The program funds allow for the purchase of necessary equipment, supplies and training in support of the Emergency Operations Center (EOC) during emergencies or disasters.  This funding source is essential in accomplishing the mission of protecting the City and the residents of Portsmouth from natural and man-made disasters.  The grants require a match of $57,992, which will be satisfied through previously budgeted funds for the salaries of emergency management officials. Financial impact:  There is a dollar for dollar local match requirement. The match requirement is already budgeted as part of the Fire, Rescue, and Emergency Services’ FY 2019 Budget. Recommended Action:  Adoption of the ordinance. Next Steps Following Council Action:  The Finance Department will take the necessary budgetary adjustment. Motion by Mr. Clark, and seconded by Mr. Moody, to adopt the following ordinance, and was adopted by the following vote: “ORDINANCE ACCEPTING A LOCAL EMERGENCY MANAGEMENT PROGRAM GRANT IN THE AMOUNT OF $57,992 ADMINISTERED BY THE VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT AND APPROPRIATING SAID AMOUNT IN THE FY 2019 GRANTS FUND FOR USE BY THE DEPARTMENT OF FIRE, RESCUE AND EMERGENCY SERVICES.” Ayes: Clark, Lucas-Burke, Moody, Psimas, Smith, Rowe Nays: None 18 - 383 - Adoption of an ordinance to re-appropriate unexpended funds from the FY 2018 Portsmouth Public Schools Grant Fund budget in the total amount of $126,908 into the FY 2019 Portsmouth Public Schools Grant Fund budget. Background:  City Council Ordinance 2017-27 states “all unspent appropriations under this ordinance or any ordinance appropriating funds for the FY 2018 Portsmouth Public Schools budgets shall lapse at the end of the fiscal year, as provided under 22.1-100 of the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will be deemed unspent appropriations that will require re-appropriations by the City Council.”  Chapter 836 of the 2017 Appropriation Act overrides the Code of Virginia and permits school division that have met required local effort and required local match for FY 2018 to carry forward to FY 2019 any remaining state fund balances that are unexpended as of June 30, 2018. The Act reads as follows: