Minutes 10/09/2018 - Laserfiche WebLink

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October 9, 2018 Background:  City Council appropriated $145,180,695 to the FY 2018 General Fund Budget for the Portsmouth Public Schools (“PPS”).  Based on the pre-audit PPS figures, of the amount appropriated $142,922,129 was expended during FY 2018, $604,930 was encumbered during FY 2018 to pay for goods and services that were not received in FY 2018, and $1,653,636 was unencumbered during FY 2018.  On September 6, 2018 the School Board adopted a Resolution requesting that City Council appropriate the $1,653,636 that was unencumbered during FY 2018 to the James Hurst Elementary and Churchland Primary and Intermediate Elementary Schools Classrooms project in the Education Category of the FY 2019 Capital Improvement Fund budget. Discussion:  City Council Ordinance 2017-27 states “all unspent appropriations under this ordinance or any ordinance appropriating funds for the FY 2018 Portsmouth Public Schools budgets shall lapse at the end of the fiscal year, as provided under 22.1-100 of the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will be deemed unspent appropriations that will require re-appropriations by the City Council.”  The James Hurst Elementary and Churchland Primary and Intermediate Elementary Schools Classrooms project is for the construction of classroom enclosures at the referenced schools.  The project was established by Ordinance 2017-81 adopted by City Council on September 12, 2017 and was initially funded in the amount of $550,000 using unencumbered funds from the FY 2017 PPS budget.  Preliminary design work has been completed and the estimated project cost is $1.8 million.  Appropriation of the funding as requested by PPS should permit construction on the project to proceed during FY 2019. Financial Impact:  This is a re-allocation of previously appropriated FY 2018 PPS funding. Recommended Action:  Adoption of the ordinance Next Steps Following Council Action:  The Finance Department will complete the necessary budget adjustments. 1. Donna Sayegh, 3104 Garland Drive, spoke in opposition to this item. Motion by Ms. Lucas-Burke, and seconded by Mr. Smith, to adopt the following ordinance, and was adopted by the following vote: “ORDINANCE APPROPRIATING $1,653,636 TO THE JAMES HURST ELEMENTARY AND CHURCHLAND PRIMARY AND INTERMEDIATE ELEMENTARY SCHOOLS CLASSROOMS PROJECT IN THE EDUCATION CATEGORY OF THE FY 2019 CAPITAL IMPROVEMENT FUND BUDGET.” Ayes: Clark, Lucas-Burke, Moody, Psimas, Smith, Rowe Nays: None 18 - 385 - Adoption of an ordinance to re-appropriate unexpended funds in the total amount of $3,661,144 from the FY 2018 Textbook Fund Budget for the Portsmouth Public Schools to the FY 2019 Textbook Fund Budget for the Portsmouth Public Schools. Background:  City Council appropriated $4,061,348 to the FY 2018 Textbook Fund Budget for the Portsmouth Public Schools (“PPS”).