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September 12, 2017
<br />
<br />
<br /> Government Accounting Standard Board (GASB) Interpretation #6 requires that
<br />under the modified accrual basis of accounting, governments should recognize
<br />expenditures in the period in which the government receives the goods or services.
<br />
<br />Discussion:
<br />
<br /> As of 7/10/17, PPS had $841,840 of unused (unassigned) fund balance and
<br />requested that the funds be 100% re-appropriated for the schools to fund the following
<br />school projects:
<br />
<br /> $550,000 to the City’s Education Capital Improvement Project Fund to enclose
<br />all classrooms at the James Hurst Elementary School and Churchland Primary and
<br />Intermediate Elementary Schools. Open classrooms or partially divided classrooms
<br />cause safety concerns and enclosing classrooms will provide the teachers the ability to
<br />fully use all component of interactive technology.
<br />
<br /> $200,000 to the City’s Education Capital Improvement Project Fund for
<br />renovation of Wilson High School restrooms (School Administration requested that this
<br />be changed to increase Churchland Middle School restroom project).
<br />
<br /> $91,840 to be re-appropriated into the PPS General Fund for the following:
<br />Topdress of I.C. Norcom High School and Churchland High school football fields, sandpits
<br />forms with sides and catchers at Wilson High School, update sound system at Wilson
<br />High School Stadium, and athletic shoulder pads for student athletes and science
<br />classroom furniture in middle schools.
<br />
<br /> PPS also requested that $888,628 in unspent appropriations from their risk
<br />management fund be moved as follows:
<br />
<br /> $636,000 to the PPS General Fund to cover expenses to move Grade 6 (six) to
<br />middle schools as part of the reconfiguration of elementary and middle schools to a
<br />traditional model.
<br />
<br /> $506,000 for the initial cost to lease portable classrooms
<br />
<br /> $130,000 for the Information technology including wireless connectivity within
<br />each portable classroom
<br />
<br /> $252,628 into the City’s Education Capital Improvement Project fund for the
<br />renovation of all Churchland Middle School restrooms.
<br />
<br /> As of 7/10/17, PPS also had $5,038,537 of General Fund money encumbered and
<br />is also requesting those encumbrances be re-appropriated into FY 2018. The
<br />encumbrances included the following:
<br />
<br /> $2,308,838 to purchase interactive panels for classrooms.
<br />
<br /> $359,718 for paving of parking lots.
<br />
<br /> $208,250 for painting of buildings.
<br />
<br /> $750,000 (approximately) for goods and services received but invoices not yet
<br />paid.
<br />
<br /> $1,412,000 (approximately) for items such as band uniforms, computers,
<br />furniture and athletic equipment ordered in the last quarter but not paid.
<br />
<br /> These numbers are still subject to change as the independent, external financial
<br />statement audit is not finalized as of the date of this request.
<br />
<br />
<br /> The following tables reflect the proposed quarterly and annual PPS general
<br />fund re-appropriation by classification:
<br />
<br />Table 1 - Overall
<br />Current Change in Revised
<br />AppropriationAppropriation
<br />Category
<br />Appropriation
<br />Instruction$ 106,446,910$ 1,101,866$ 107,548,776
<br />Admin, Attendance & Health 8,619,319 297,352 8,916,671
<br />Pupil Transportation 6,433,474 208,294 6,641,768
<br />Operation & Maintenance 14,144,522 1,545,860 15,690,382
<br />Debt & Fund Transfer 3,086,922 - 3,086,922
<br />Technology 5,572,166 304,167 5,876,333
<br />TOTAL GENERAL FUND$ 144,303,313$ 3,457,539$ 147,760,852
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