Minutes 09/12/2017 - Laserfiche WebLink

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September 12, 2017 The following tables reflect the annual Grant Fund appropriation changes: Current Revised Categories Appropriation Adjustments Appropriation Total Grant Fund $18,867,500 $328,447 $19,195,947 Financial Impact:  The appropriation of these funds will increase the appropriation to the FY 2018 Schools Grant Fund. Recommended Action:  Adoption of the ordinance. Next Steps Following Council Action:  Finance will complete the necessary budget adjustments. 1. Donna Sayegh, 3104 Garland Drive, spoke in opposition to this item. Motion by Ms. Psimas, and seconded by Ms. Lucas-Burke, to adopt the following ordinance, and was adopted by the following vote: “ORDINANCE TO RE-APPROPRIATE UNEXPENDED FUNDS FROM THE FY 2017 PORTSMOUTH PUBLIC SCHOOLS GRANT FUND BUDGET IN THE TOTAL AMOUNT OF $328,447 INTO THE FY 2018 PORTSMOUTH PUBLIC SCHOOLS GRANT FUND BUDGET.” Ayes: Cherry, Clark, Lucas-Burke, Moody, Psimas, Whitaker, Rowe Nays: None 17 - 397 - Adoption of an ordinance to re-appropriate unexpended funds from the FY 2017 Portsmouth Public Schools (PPS) General Fund and Risk Management Fund budgets in the total amount of $3,457,539 by classification to the overall and First Quarter FY 2018 PPS General Fund budget. Background:  The Portsmouth School Board has requested that the city re-appropriate the following amounts which were appropriated in FY 2017 but not expended by June 30, 2017: $841,840 of General Fund funds which were neither encumbered nor expended, $888,628 of Risk Management funds which were neither encumbered nor expended, and $5,038,537 of General Fund funds which were encumbered but not expended (note that these figures are preliminary, and may be adjusted for financial reporting and external audit purposes). Of these amounts, the School Board has requested that $750,000 be appropriated to the Education category of the FY 2018 Capital Improvement Fund and that the balance be appropriated to the FY 2018 Portsmouth Public Schools General Fund.  Virginia State Code Section 22.1-100 states that “all sums of money derived from the Commonwealth which are unexpended in any year in any school division shall revert to the fund of the Commonwealth from which derived unless the Board of Education directs otherwise. All sums derived from local funds unexpended in any year shall remain a part of the fund of the governing body appropriating the funds for use the next year, but no local funds shall be subject to redivision outside of the locality in which they were raised.”  As stated in City ordinance 2016-30, funds encumbered but unpaid by the end of the fiscal year will be deemed unspent appropriations that will require re-appropriation by the City Council.  A City Council Resolution, passed June 12, 2001, stated that unused (unassigned) fund balance of the School Division would be divided as follows: 75% to PPS and 25% to the City.  The PPS General Fund is appropriated by category/ classification and on a quarterly basis.