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November 24, 2015
<br />
<br />15 - 416 - Adoption of an ordinance to transfer $33,335 from the Instruction
<br />classification of the overall and second quarter FY 2015-16 Portsmouth Public
<br />Schools Operating Fund budgets to the Instruction classification of the overall
<br />and second quarter FY 2015-16 Portsmouth Public Schools Grants Fund budgets.
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<br />Vision Principle: Quality of Life and Lifelong Learning Community
<br />
<br />Background:
<br />
<br /> As part of the Fiscal Year 2015 –2016, City Council adopted an ordinance to
<br />appropriate funding by category to the Portsmouth Public School System.
<br />
<br /> This ordinance required that if the Portsmouth School Board need to move
<br />monies across funds or across categories, then the board must request approval from
<br />City Council before doing so.
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<br />Discussion:
<br />
<br /> Initially, the Portsmouth School Board indicated by Fund how much money was
<br />needed during the fiscal year.
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<br /> Currently, the $33,335 is budgeted in the Schools General Fund. However, the
<br />Schools have determined that these should be properly budgeted in the Grants Fund.
<br />
<br /> This Virginia Department of Education Grant is for Career and Technical
<br />Education equipment, workplace readiness skills, certification exams, licensure tests,
<br />and occupational competency assessments. Allocations will be received on a
<br />reimbursement basis.
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<br /> On November 12, 2015, the Portsmouth School Board passed a resolution
<br />requesting that City Council realign its categorical funding to reflect the following:
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<br />
<br />TABLE 1
<br />
<br /> Current Revised
<br />Categories Adjustments
<br />Appropriation Appropriation
<br />Instruction $108,186,299 ($33,335) $108,152,964
<br />Administration,
<br />8,092,291 $8,092,291
<br />Attendance &Health
<br />Pupil Transportation 7,443,989 $7,443,989
<br />Operation and
<br />18,336,213 $18,336,213
<br />Maintenance
<br />Debt and Fund
<br />2,730,631 $2,730,631
<br />Transfer
<br />Technology 9,184,620 $9,184,620
<br />Total General Fund $153,974,043 $153,940,708
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<br />
<br />TABLE 2
<br />
<br />Revised
<br /> Current Appropriation Adjustments
<br />Categories
<br />Appropriation
<br />Instruction $14,549,843
<br />33,335 $14,583,178
<br />Administration,
<br />636,460 636,460
<br />Attendance and Health
<br />Pupil Transportation 207,406 207,406
<br />
<br />Operations and
<br />125,000 125,000
<br />Maintenance
<br />Technology 1,900,245 1,900,245
<br />
<br />Total Grant Funds $17,418,954
<br />$17,452,289
<br />33,335
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<br />Financial Impact
<br />
<br /> No Financial Impact. The dollars will be properly budgeted in the Grants Fund.
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<br />Recommended Action:
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<br /> Adoption of the ordinance. Vision Principles: Quality of Life and Lifelong Learning
<br />Community.
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<br />Next Steps Following Council Action:
<br />
<br /> Finance will complete the necessary budget adjustments.
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