Minutes 11/24/2015 - Laserfiche WebLink

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November 24, 2015 Discussion:  The CDBG funds and HOME funds will be included in the FY 16 Annual Action Plan.  The additional program income needs to be appropriated by City Council. Financial impact:  The funds will support activities in the existing Annual Action Plan and there will be no impact to service delivery. Recommended Action:  Adoption of the ordinance. Vision Principle: Neighborhoods and a Sense of Community. Next Steps Following Council Action:  The funds are approved and available upon authorization of the appropriation. Motion by Ms. Psimas, and seconded by Dr. Edmonds, to adopt the following ordinance, and was adopted by the following vote: “ORDINANCE ACCEPTING $197,159.36 OF COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCOME AND $17,810 OF HOME INVESTMENT PARTNERSHIPS PROGRAM INCOME AND APPROPRIATING SAID AMOUNTS IN THE FY 2015-16 COMMUNITY DEVELOPMENT PROGRAM.” Ayes: Cherry, Edmonds, Moody, Psimas, Wright Nays: None 15 - 415 - Adoption of an ordinance to appropriate the following sums by classification to the overall and second quarter FY 2015-16 budgets for the Portsmouth Public Schools: $988,698 in the Textbook Fund; $4,814,894 in the Instruction Classification of the General Fund; $273,647 in the Administration, Attendance and Health Classification of the General Fund; $424,305 in the Pupil Transportation Classification of the General Fund; $2,845,615 in the Operation and Maintenance Classification of the General Fund; and $4,287,376 in the Technology Classification of the General Fund. Vision Principles: Quality of Life and Lifelong Learning Community. Background:  The Virginia General Assembly’s adopted budget states “any funds provided to school divisions for textbook costs that are unexpended as of June 30, 2015 or June 30, 2016 shall be carried on the books of the locality to be appropriated to the school division for the following year to be used for the same purpose.”  City Council’s School Budget Ordinance (2014-40) states “all unspent appropriations under this ordinance shall lapse at the end of the fiscal year, as provided under Section 22.1 of the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will be deemed unspent appropriations that will require re-appropriation by the City Council.” Discussion:  This is a requirement that the FY2015 unspent textbook funds of $988,698 must be appropriated to the FY2016 Textbook Fund. (Table 2)  The $5,763,696 in Restricted is for the School’s self-insurance health claims. Because the plan was implemented funds in January 2015 and the plan expenditures were programmed for a calendar year, these dollars are necessary for health care claim expenditures. As of November 13, 2015 $0 remains. (Table 1)  The $6,686,571 of Assigned includes all dollars remaining on Purchase Orders as of June 30, 2015. These were all lawfully encumbered purchase orders, where either the goods or service had not yet been received. These purchase orders included $4,192,500 in technology upgrades, $232,387 in uniforms, etc. As the goods or services are received these dollars will be spent. As of November 13, 2015, $679,928 remains. (Table 1)