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June 24, 2014
<br />• On May 13, 2014, City Council appropriated $378,935 in unspent School Activity
<br />Funds remaining June 30, 2013. This appropriation was to the Other Funds -School
<br />Activities Fund Portion of the FY 2013-14 Education Fund. However, the Schools
<br />currently do not centrally account for the School Activities Fund activities and they
<br />booked this re-appropriated revenue to their General Fund, and budgeted the monies in
<br />the Instruction classification for each School, to be used for School Activities.
<br />Discussion:
<br />• Initially, the Portsmouth School Board indicated by category how much money
<br />was needed during the fiscal year.
<br />• After a review of the expenditures for Fiscal Year 2013 - 2014, the Portsmouth
<br />School Board determined that there was a need to adjust some of the categories
<br />funding level in order to meet project cost for the remainder of the year.
<br />• In addition, the Schools are requesting that City Council appropriate the
<br />$378,935 in unspent School Activities Funds to the School General Fund.
<br />• On March 20, 2014, the Portsmouth School Board passed a resolution
<br />requesting that City Council realign its categorical funding to reflect the following:
<br />Categories
<br />Instruction
<br />Administration
<br />Attendance and Health
<br />Pupil Transportation
<br />Operation & Maintenance
<br />Facilities
<br />Technology
<br />Fund Transfer
<br />Total
<br />Current Appropriation
<br />$97,503,387
<br />3, 981, 959
<br />2,551,615
<br />6, 408, 649
<br />11, 718, 093
<br />4, 999, 974
<br />4, 556, 401
<br />2,592,215
<br />134,312,293
<br />Appropriation Adjustments
<br />$97,882,322
<br />4,161, 959
<br />2,551,615
<br />6,242,252
<br />15, 955, 702
<br />113, 290
<br />4, 722, 798
<br />3, 561, 290
<br />135,191,228
<br />Financial Impact:
<br />• The appropriation will increase and decrease certain categorical level of funding
<br />in the Fiscal Year 2013 -2014 Portsmouth Public Schools Operating Budget. It will also
<br />appropriate the $378,935 in unspent School Activity Funds remaining at June 30, 2013
<br />to the Schools General Fund instead of the School Activities Fund.
<br />Recommended Action:
<br />• Adoption of the ordinance. Vision Principles: Quality of Life and Lifelong Learning
<br />Community.
<br />Next Steps Following Council Action:
<br />• Finance will complete the necessary budget adjustments.
<br />Motion by Ms. Psimas, and seconded by Ms. Randall, to adopt the following
<br />ordinance, and was adopted by the following vote:
<br />"ORDINANCE TO REALIGN FY 2013-14 CLASSIFICATION FUNDING FOR THE
<br />PORTSMOUTH PUBLIC SCHOOLS OPERATING BUDGET AND TO TRANSFER
<br />THE SUM OF $378,935 FROM THE OTHER FUNDS-SCHOOL ACTIVITIES FUND
<br />PORTION OF THE FY 2013-14 EDUCATION FUND TO THE INSTRUCTION
<br />CLASSIFICATION OF THE FY 2013-14 EDUCATION FUND."
<br />Ayes: Cherry, Edmonds, Moody, Psimas, Randall, Wright
<br />Nays: None
<br />14 - 249 -Adoption of an ordinance to transfer $696,727 from the Donations
<br />Fund to the FY 2014 General Fund, $6,602 from the Donations Fund to the FY
<br />2014 Social Services Fund, and $6,712 from the Donations Fund to the FY 2014
<br />Golf Fund and to appropriate $696,727 in the FY 2014 General Fund Operating
<br />Budget, $6,602 in the FY 2014 Social Services Fund Operating Budget, and
<br />$6,712 in the FY 2014 Golf Fund Operating Budget. Vision Principle: Efficient,
<br />Responsive Government.
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