Minutes 06/10/2014 - Laserfiche WebLink

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June 10, 2014 • It is expected the new equipment will have a seven (7) to ten (10) year period of useful life. The known future upgrades of computer equipment for the State and City were considered as the replacement of the network switches was evaluated. Financial Impact • There is no impact upon the General Fund. • DSS will apply for reimbursement of the cost from VDSS over the period of useful life of the new equipment. Recommended Action: • Adoption of the ordinance. Vision Principles: Neighborhoods and a Sense of Community, Quality of Life and Lifelong Learning Community. Next Steps Following Council Action: • Transfer of funds in the city's financial system from the operating budget of DSS to the CIP. • Acquisition and installation of the new network switches and related equipment. Motion by Mr. Edmonds, and seconded by Mr. Meeks, to adopt the following ordinance, and was adopted by the following vote: "ORDINANCE AUTHORIZING A TRANSFER IN THE AMOUNT OF $96,200 FROM THE FY 2013-14 SOCIAL SERVICES FUND TO THE FY 2013-14 CAPITAL IMPROVEMENT FUND TO PROVIDE FUNDS TO PURCHASE AND INSTALL REPLACEMENT NETWORK SWITCHES AND RELATED EQUIPMENT IN THE SOCIAL SERVICES BUILDING." Ayes: Cherry, Edmonds, Meeks, Moody, Psimas, Randall, Wright Nays: None 14 - 219 -Adoption of an ordinance to appropriate $71,083 in the FY2014-15 Behavioral Healthcare Services Fund for case management services to administer the Shelter Plus Care grant program. Vision Principles: Neighborhoods and a Sense of Community, Quality of Life and Lifelong Learning Community. Background: • Since 1993, the Department of Behavioral Healthcare Services (BHS) provides permanent supportive housing to Portsmouth's homeless citizens with mental illness, chronic substance abuse addictions, intellectual and developmental disabilities, and/or HIV/AIDS through the United States Housing and Urban Development (HUD) Shelter Plus Care (S+C) grant. • As part of its program, BHS must provide case management. Using grant funds, BHS employs two housing case managers to administer the S+C grant. Since inception, S+C grew from serving 30 to over 70 individuals per year in single and family households. Case Managers assist homeless individuals in accessing Shelter Plus Care housing units, meet monthly with the residents in the Shelter Plus Care supported housing units, connect these citizens and families to support services, negotiate and resolve issues between landlords and tenants. • In addition, Case Managers provide required HMIS documentation, perform HUD required visual inspections of the Shelter Plus Care units, and maintain the HUD required documentation of support services. • In January 2014, BHS submitted renewal grants to HUD for S+C in two parts, as in previous years. The first part is the direct housing services portion of S+C in the amount of $457,188 with the $114,297 required local match. The second part is the case management portion known as Supportive Housing Program (SHP) for $69,013 with a $17,297 required local match.