Minutes 06/10/2014 - Laserfiche WebLink

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June 10, 2014 - City Manager's Report - • Krista Edoff with Cherry Bekaert provided City Council and citizens with the audit results. 14 - 217 -Adoption of a motion to accept the FY 2012-13 Comprehensive Annual Financial Report by Cherry Bekaert, the City's Auditor. Vision Principle: Efficient, Responsive Government. Background: • State Code Section 15.2-2511 requires that the Certified Public Accountant who audits the City's financial statements present a report to City Council by December 31 each year. This year, the City's audit was delayed because the Schools' draft CAFR included an incorrect amount for unexpended funds due back to the City at June 30. That error has now been substantially corrected and the audit is complete. The audit partner will present the audit to Council for acceptance and filing. Discussion: • The City's auditor, Cherry Bekaert will present the CAFR to City Council for acceptance and filing. Financial Impact: • None Recommended Action: • Staff recommends that City Council make a motion to accept and file the City's FY 2012-13 CAFR. Vision Principle: Efficient, Responsive Government. Motion by Ms. Psimas, and seconded by Mr. Meeks, to adopt a motion to accept the FY2012-13 Comprehensive Annual Financial Report, and was adopted by the following vote: Ayes: Cherry, Edmonds, Meeks, Moody, Psimas, Randall, Wright Nays: None 14 - 218 -Adoption of an ordinance authorizing a transfer in the amount of $96,200 from the FY 2013-14 Social Services Fund to the FY 2013-14 Capital Improvement Fund to provide funds to purchase and install replacement network switches and related equipment in the Social Services Building. Vision Principles: Neighborhoods and a Sense of Community, Quality of Life and Lifelong Learning Community. Background: • Since 2001 the Department of Social Services (DSS) has occupied and operated from the building located at 1701 High Street, Portsmouth. The daily operations are conducted utilizing computer terminals provided by the Virginia Department of Social Services (VDSS). The network equipment connecting the computer terminals to VDSS is property of the City. The network switches and related equipment that will be replaced is the original equipment (circa 2001). It is obsolete and inhibits the department's computer network from operating at its peak efficiency. The replacement of and maintenance to the network equipment is managed by the City's Information Technology Department's staff. • VDSS is continuously upgrading its computer based systems in an effort to provide more efficient service to citizens. As this process progresses, the demand upon the network has and will continue to increase creating this need to upgrade the network switches to support the flow of higher volumes of information. Discussion: • Funds have been identified and reserved in the DSS operating budget to allow for the purchase of the network switches and related equipment. • In consideration of the type and value of the equipment this purchase will be made utilizing the CIP.