Minutes 09/10/2013 - Laserfiche WebLink

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September 10, 2013 "ORDINANCE ACCEPTING A GRANT IN THE AMOUNT OF $10,550 FROM THE BUSINESS CONSORTIUM FOR ARTS SUPPORT AND APPROPRIATING SAID AMOUNT IN THE FY 2013-14 GRANTS FUND FOR THE OUTDOOR SCULPTURE COMPETITION AND EXHIBITION AT THE PORTSMOUTH ART AND CULTURAL CENTER." Ayes: Cherry, Edmonds, Meeks, Moody, Psimas, Randall, Wright Nays: None 13 - 379 -Adoption of an ordinance to appropriate $759,357 in the FY 2013-14 City Garage Fund for operating costs and revenue for the Portsmouth Public Schools Vehicle Maintenance Services Contract. Vision Principle: Efficient, Responsive Government. Background: • Prior to July 1, 2013, the Portsmouth Public Schools performed their fleet maintenance operations at the Burton's Point Facility, using an outside contractor for those services. • The City and the School staff determined that it would be beneficial to both parties if the Schools contracted with the City to maintain their vehicles, and to move that operation to the City's Operations Center at Frederick Boulevard. • The Portsmouth Public Schools agreed to transfer $600,000 needed for the construction of the additional service bays at the City Garage. Those funds were appropriated with the FY 2013-14 Adopted Capital Budget at the May 14, 2013 City Council meeting. The design is underway with an estimated construction start date of September 1. • The Fleet Maintenance Contract was signed in June 2013, and City began maintaining school vehicles on July 1, 2013. The contract amount is $759,357, which saves the Portsmouth Public Schools $100,000 annually. Discussion: • The $759,357 operating cost will be paid for by the Portsmouth Public Schools. They will be invoiced $63,279.75 monthly for these services. • The contract was not complete at the time City Council adopted the FY 2013-14 Budget, so these funds must be now appropriated by City Council. The net impact to the bottom line is $0, as revenue from the Schools will offset the additional costs. • The $759,357 will be shown as additional revenue to the City Garage Fund, and the City Garage Operating budget will be increased for Salaries and Benefits of $269,615 and Other Operating Expenses of $489,742, for a total of $759,357. Financial Impact: • There is no net additional cost to the City. The Portsmouth Public Schools will pay for services received, which will save the Schools $100,000 per year. Recommended Action: • Adoption of the ordinance. Vision Principle: Efficient, Responsive Government. Next Steps Following Council Action: • Finance will complete the necessary budget adjustments. Motion by Ms. Randall, and seconded by Mr. Edmonds, to adopt the following ordinance, and was adopted by the following vote: "ORDINANCE TO APPROPRIATE $759,357 IN THE FY 2013-14 CITY GARAGE FUND FOR OPERATING COSTS AND REVENUE FOR THE PORTSMOUTH PUBLIC SCHOOLS VEHICLE MAINTENANCE SERVICES CONTRACT." Ayes: Cherry, Edmonds, Meeks, Moody, Psimas, Randall, Wright Nays: None