Minutes 11/27/2012 - Laserfiche WebLink

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November 27, 2012 Financial Impact: • Adoption of this resolution and ordinance will save the Public Utility Fund $5,000.00. The remaining engineering costs to be paid meet the matching funds requirement of the grant program. These matching funds are already appropriated in the FY2013 CIP. No additional funds are required. Recommended Action: • Adoption of proposed resolution. Vision Principle: A Robust Economy for Working Men and Women. • Adoption of proposed ordinance. Vision Principle: A Robust Economy for Working Men and Women. Next Steps following City Council Action: • Resolution will be forwarded to DCR and VRA to meet grant requirements. • Staff will make appropriate entries in the financial system to appropriate these funds. • Reimbursement request will be made to VRA to receive funds once engineering and design is completed. 12-472(A) Motion by Mr. Whitehurst, and seconded by Mr. Moody, to adopt the following resolution, and was adopted by the following vote: "RESOLUTION REQUESTING GRANT ASSISTANCE FROM THE VIRGINIA DAM SAFETY, FLOOD PREVENTION AND PROTECTION ASSISTANCE FUND FOR ENGINEERING COSTS RELATED TO THE CITY'S LAKE KILBY SLUDGE LAGOON IN THE CITY OF SUFFOLK. WHEREAS, the City of Portsmouth through its Department of Public Utilities owns and operates a sludge lagoon as part of the Lake Kilby Water Treatment Facility in the City of Suffolk; and WHEREAS, current dam safety regulations require the preparation of a dam break analysis and flood zone inundation map for the lagoon; and WHEREAS, the Virginia Department of Conservation and Recreation and the Virginia Resources Authority administer the Virginia Dam Safety, Flood Prevention and Protection Assistance Fund which provides grants to defray engineering and design costs for improvements needed to meet current dam safety regulations; and WHEREAS, the City has been allocated a grant from this Fund in the amount of $5,000 to defray the estimated engineering and design costs of $10,000; and WHEREAS, the Grant Manual requires that City Council adopt a resolution requesting assistance before any grant monies can be awarded and released; and WHEREAS, the balance of the costs have been appropriated in the FY 2012-13 Public Utilities Capital Improvements Fund. NOW THEREFORE BE IT RESOLVED by the Council of the City of Portsmouth, Virginia that it hereby requests assistance in the amount of $5,000 to defray the costs of a dam break analysis and flood zone inundation map for the City's Sludge Lagoon in Suffolk, as required in the Grant Manual for the Virginia Dam Safety, Flood Prevention and Protection Assistance Fund, and authorizes the City Manager and/or the Director of Public Utilities submit a grant application for monies available from said Fund and to take such additional actions as may be required to secure said funds.." Ayes: Cherry, Edmonds, Heretick, Moody, Randall, Whitehurst, Wright Nays: None