Minutes 11/27/2012 - Laserfiche WebLink

Home Browse Search

November 27, 2012 WHEREAS, the Grant Manual requires that City Council adopt a resolution requesting assistance before any grant monies can be awarded and released; and WHEREAS, the balance of the costs have been appropriated in the FY 2012-13 Public Utilities Capital Improvements Fund. NOW THEREFORE BE IT RESOLVED by the Council of the City of Portsmouth, Virginia that it hereby requests assistance in the amount of $5,200 to defray the costs of a dam break study of the City's Lake Kilby Dam, as required in the Grant Manual for the Virginia Dam Safety, Flood Prevention and Protection Assistance Fund, and authorizes the City Manager and/or the Director of Public Utilities to submit a grant application for monies available from said Fund and to take such additional actions as may be required to secure said funds." Ayes: Cherry, Edmonds, Heretick, Moody, Randall, Whitehurst, Wright Nays: None 12-471(8) Motion by Mr. Whitehurst, and seconded by Ms. Randall, to adopt the following ordinance, and was adopted by the following vote: "ORDINANCE TO APPROPRIATE $5,200 IN THE FY 2012-13 GRANTS FUND FROM GRANT FUNDS RECEIVED FROM THE VIRGINIA DAM SAFETY, FLOOD PREVENTION AND PROTECTION ASSISTANCE FUND FOR A DAM BREAK STUDY OF THE CITY'S LAKE KILBY DAM." Ayes: Cherry, Edmonds, Heretick, Moody, Randall, Whitehurst, Wright Nays: None 12 - 472 -Adoption of (a) a resolution requesting grant assistance from the Virginia Dam Safety, Flood Prevention and Protection Assistance Fund, and (b) an ordinance to appropriate $5,000.00 in the FY2013 Grants Fund from grant funds received from the Virginia Dam Safety, Flood Prevention and Protection Assistance Fund for the Lake Kilby Water Treatment Plant Sludge Lagoon. Vision Principle: A Robust Economy for Working Men and Women. Background: • The City through its Department of Public Utilities owns a residuals lagoon that receives backwash water from the Lake Kilby Water Treatment Facility. This lagoon is an integral part of the water treatment process and is regulated with a DEQ VPDES Permit. • Dam Safety regulations have changed that require certain improvements be made to the earthen dam at the lagoon to help prevent possible erosion or dam failure. • The Virginia Department of Conservation and Recreation (DCR) and the Virginia Resources Authority (VRA) administer the Virginia Dam Safety, Flood Prevention and Protection Assistance Fund. Grants are available through this fund to pay for engineering and design costs of improvements needed to meet current dam safety regulations. • The City has been awarded a grant from this program in the amount of $5,000.00. The Grant Manual requires that a City Council resolution requesting assistance be submitted before any grant monies can be released. Discussion: • The total engineering cost for the preparation of a dam break analysis and inundation flood zone map for the sludge lagoon dam is estimated to be $10,000.00. This grant will help defray a portion of this expense. Public Utilities will pay for the balance of design and engineering services required to construct the necessary improvements. This is an approved project in the FY2013 Capital Improvements Program (CIP).