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<br />June 14. 2011 <br /> <br />Background: <br />. Appropriation authority for CIP projects is made on an annual basis but the CIP is <br />a multi- year fund. CIP Projects may span two to five years or more. <br />. Variances may occur between authorized contract price, actual final contract <br />price and budgeted amounts for projects in the CIP. These differences result in <br />variances between budgeted and actual expenditures but only to the extent that actual <br />is less than budgeted, not vice-versa. <br />. Project priorities changed after adoption of the CIP in subsequent years which <br />has created the need to re-allocate funding resources. <br /> <br />Discussion: <br />. De-obligating and reprogramming unexpended appropriation authority, (example <br />unexpended bond proceeds in closed projects) will help fund other open completed <br />projects waiting to be closed in the financial system. Further, the action will make for <br />simplified financial reporting. <br />. Reprogramming revenue and appropriation authority in completed projects will <br />help fund other completed projects and projects where the funding source is unrealized. <br />. Reprogramming of available bond proceeds and unallocated bond funds will fund <br />projects with revenue shortfalls. Again, the reprogramming is required to properly match <br />revenues with expenses; no additional appropriation authority is needed or requested. <br />. Interest earned on bonds issued for CIP projects would be utilized to fund <br />revenue shortfalls in completed projects. The appropriate use of these earnings is to <br />fund CIP projects. <br />. The Cost of Issuance allocated is $212,873.60 to the General Fund. <br />. Bond proceeds are invested with the Virginia State Non-Arbitrage Program <br />account and are usually drawn down on a quarterly basis as expenditures are made. <br /> <br />Financial impact: <br />. No additional funding is required. <br /> <br />Recommended Action: <br />. Adoption of the ordinance. Vision Principle: Thriving Neighborhoods and a Sense <br />of Community. <br /> <br />Next Steps Following Council Action: <br />. Finance staff will make appropriate entries in the CIP to reprogram funds as <br />approved. <br />. The Cost of Issuance funds will be drawn from Virginia SNAP and allocated to <br />the General fund. <br /> <br />Motion by Mr. Edmonds, and seconded by Mr. Whitehurst, to adopt the following <br />ordinance, and was adopted by the following vote: <br /> <br />"ORDINANCE TO DE-OBLIGATE $7,097,032 OF UNEXPENDED APPROPRIATION <br />AUTHORITY IN CLOSED CAPITAL IMPROVEMENTS PROGRAM (CIP) PROJECTS, <br />TO REPROGRAM $991,020 OF REVENUE AND APPROPRIATION AUTHORITY <br />FROM VARIOUS CLOSED CIP PROJECTS, TO APPROPRIATE $563,188 OF <br />INTEREST EARNINGS FROM BOND PROCEEDS TO VARIOUS CIP PROJECTS, <br />AND TO APPROPRIATE IN THE FY 2010-11 GENERAL FUND THE SUM OF <br />$212,873.60 IN COST OF ISSUANCE FUNDS RELATED TO THE SERIES 2010 <br />GENERAL OBLIGATION BONDS FOR BOND COUNSEL FEES, ADVISORY FEES <br />AND OTHER RELATED COSTS." <br /> <br />Ayes: Cherry, Edmonds, Heretick, Moody, Whitehurst, Wright <br />Nays: None <br />