Minutes 03/08/2011 - Laserfiche WebLink

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March 8. 2011 - City Manager's Report - 11 - 102 - Adoption of a resolution authorizing change orders in excess of 25% to the contract with the Armada-Hoffler Corporation for building and site work improvements to the Children's Museum. Vision Principle: Thriving Neighborhoods and a Sense of Community. Background: . The project budget as adopted by City Council in 2009 was $13,124,000. . The Children's Museum Renovation project is being completed under two major construction contracts. One with Armada Hoffler for the building and site work and a 2nd contract with the Explus Corp. for the exhibit construction. . Armada Hoffler was the successful bidder for the building and sitework at $4,732,000. . The building and site work contract portion of the project experienced a significant number of necessary changes due to underground utility, foundation and structural conflicts as well as structural conflicts in tying the building addition to the existing structure. . Due to unforeseen existing conditions, the present building contract value is 24% above the original contract amount. Discussion: . While the project is approaching completion this spring, there are still necessary change orders resulting from existing building and underground conflicts that will require us to exceed the 25% limit on change orders but will not exceed the approved budget. . No change to the overall budget is being requested. Financial Impact: . No additional funds are being requested. Monies were budgeted for this project in the current capital improvements plan. Sufficient funds are available in the Capital Budget to cover the amount of the anticipated additional change orders. Recommended Action: . Approval to exceed the 25% limit of allowable change orders to the construction contract for the Additions and Alterations to the Children's Museum being completed by the Armada Hoffler Construction Corp. Vision Principle: Thriving Neighborhoods and a Sense of Community. Motion by Mr. Whitehurst, and seconded by Mr. Edmonds, to adopt the following resolution, and was adopted by the following vote: "RESOLUTION AUTHORIZING CHANGE ORDERS IN EXCESS OF 25% TO THE CONTRACT WITH THE ARMADA-HOFFLER CORPORATION FOR BUILDING AND SITE WORK IMPROVEMENTS TO THE CHILDREN'S MUSEUM OF VIRGINIA. WHEREAS, in 2009, Armada-Hoffler Corporation submitted a successful bid of $4,732,000 for the building and sitework improvements at the Children's Museum of Virginia; and WHEREAS, the building and site work contract portion of the project has experienced a significant number of necessary but unforeseen changes due to underground utility, foundation and structural conflicts as well as structural conflicts in tying the building addition to the existing structure; and WHEREAS, the cost of unforeseen changes will exceed the original contract amount by more than 25% but will still remain with the original project budget; and WHEREAS, the completion date for the project will be unaffected by the change orders; and