Minutes 08/24/2010 - Laserfiche WebLink

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AUQust 24. 2010 Staff Recommends: . Adoption of an ordinance to appropriate the $1,683.50 from the State Police for detective to attend auto theft investigation training seminar. Vision Principle: Thriving Neighborhoods and a Sense of Community. Next Steps Following Council Action: . The Chief of Police or his designee will provide grant management and oversight. Motion by Ms. Randall, and seconded by Mr. Whitehurst, to adopt the following ordinance, and was adopted by the following vote: "ORDINANCE TO APPROPRIATE $1,683.50 IN THE FY 2010-2011 GRANTS FUND FOR THE TRAINING OF A POLICE AUTO THEFT INVESTIGATOR." Ayes: Cherry, Heretick, Moody, Psi mas, Randall, Whitehurst, Griffin Nays: None 10 - 399 - Adoption of an ordinance appropriating $4,000,000 in the FY 2010-2011 City Garage Fund from its Fund Balance to provide funds for the purchase of equipment and declaring the intent of the City to reimburse itself from the proceeds of obligations of the City. Vision Principles: Thriving Neighborhoods and a Sense of Community and a Robust and Prospering Economy. Background: . In the second half of FY08 the Administration made a conscious decision to slow down the purchase of vehicles and apparatus in an effort to reduce the corresponding debt/lease payments that would be associated with said purchases. The then five-year Fleet Replacement Plan was put on hold to ensure the City's ability to repay the debt while staying within its financial policy limits. . In the two years since the Fleet Replacement Plan was put on hold, the fleet continued to receive wear and tear; many of the vehicles have been used well beyond their normal useful life. . As part of prudent fiscal management, the City needs to purchase several replacement pieces of Fire apparatus ($3,372,000), Police vehicles ($1,162,500), Sheriff's Department ($383,000), Waste Management ($785,500), Stormwater (380,000), and other general fund departments ($295,500). The condition of several vehicles, particularly public safety vehicles, has reached a counterproductive level for the service delivery required. . In order to issue Requests for Proposals (RFP) or to order vehicles/apparatus using existing State or existing/current contracts, the Administration wants to make Council aware and seek favorable consideration to take that initial step. . However, the Administration has no legal authority to sign contracts for the purchase of vehicles or equipment without appropriation authority from City Council once the bids and/or proposals are received. The proposed ordinance provides the Administration with appropriate authority to proceed. Discussion: . The City's City Garage (Fleet Management) FY09 fund balance was $4,173,400 and is estimated to be $4.5 million when the final FY10 financial statements and corresponding audit are completed. . Once the final financing has been completed, the City Garage fund balance will be restored as authorized by the reimbursement section of the ordinance. Financial impact: . The financial impact will be largely in FY12/FY13 biennium and beyond. The City's Financial Advisors, Davenport and Company, will work with the Administration to ensure the City enjoys the lowest cost of borrowing and adherence with financial policies. The principal and interest payments cannot be determined at this time, however, since interest rates will be set at the time of closing.