Minutes 12/09/2008 - Laserfiche WebLink

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December 9, 2008 Background: . The Clerk of Circuit Court assesses a fee of $5.00 upon all civil actions, upon each instrument to be recorded in the deed books, and upon each judgment to be docketed in the judgment lien docket book. These funds are to be utilized for implementing automation plans to modernize land records and provide secure remote access to land records. Updating office automation and information technology equipment including software and conversion services; preserving, maintaining and enhancing court records including the cost of repairs, maintenance, service contracts and system upgrades may be funded from this source. . The total available funds from the Compensation Board for FY 2009 are $138,428. . The Clerk of Circuit Court has requested $138,428 to be disbursed to the City of Portsmouth for purchasing services and equipment to update the office. Discussion: . This action will provide funding to pay the maintenance fees for the Records Indexing System, Records Management System and Secure Remote Access. It will also provide funding to increase the range of years for land records available via the Records Management System and Secure Remote Access. Financial Impact: . No City cash match is required. Staff Recommends: . Adoption of an ordinance to appropriate $138,428 in the FY 2008-2009 Donation Fund in monies received from the State Compensation Board for use by the Clerk of the Circuit Court to providing technology updates for the Clerk's Office. No City cash match is required. Vision Principle: Thriving Neighborhoods and a Sense of Community. Next Steps Following Council Action: . None Motion by Mr. Whitehurst, and seconded by Ms. Randall, to adopt the following ordinance, and was adopted by the following vote: "ORDINANCE TO APPROPRIATE $138,428 IN THE FY 2008-2009 DONATION FUND IN MONIES RECEIVED FROM THE STATE COMPENSATION BOARD FOR USE BY THE CLERK OF THE CIRCUIT COURT TO PROVIDE TECHNOLOGY UPDATES FOR THE CLERK'S OFFICE." Ayes: Heretick, Moody, Psi mas, Randall, Smith, Whitehurst, Holley Nays: None 08 - 528 - Adoption of an ordinance to accept a grant in the amount of $4,025.51 from the U.S. Department of Justice Bureau of Justice Assistance and to appropriate said funds in the FY 2008-2009 Grants Fund for the purpose of providing 50% funding for the purchase of bulletproof vests for Police Department and Sheriff's Department personnel. Vision Principle: Thriving Neighborhoods and a Sense Community and Pride of Past, Promise of Future. Background: . The Portsmouth Police Department has received grant funding of $4,025.51 from the Department of Justice - Bureau of Justice Assistance to reimburse 50% of the cost expended for the purchase of bulletproof vests for the police department and Sheriff's Office personnel working on the streets. Discussion: . The grant will be used to reimburse 50% of the cost expended for the purchase of bulletproof vests for the police department and Sheriff's Office personnel working on the streets. These funds will be used to offset some of the costs for the purchase of bulletproof vests for the police department and Sheriff's Office personnel working on the streets.