Minutes 05/23/2006 - Laserfiche WebLink

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May 23. 2006 Next Steps Following Council Action: . To ensure that the appropriate City employees receive disaster recovery costs training to secure full reimbursement from State and Federal sources following a major emergency. Motion by Mr. Moody, and seconded by Mr. Smith, to adopt the following resolution, and was adopted by the following vote: "RESOLUTION DESIGNATING THE CITY'S CHIEF FINANCIAL OFFICER AS THE CITY'S AUTHORIZED AGENT FOR FEDERAL DISASTER RELIEF PURPOSES. WHEREAS, both State and Federal laws require that public entities authorize an agent to provide assurances, agreements, and data for all matters pertaining to federal disaster relief; and WHEREAS, in the past the City designated the Deputy City Manager for Finance as the City's authorized agent for federal disaster relief purposes; and WHEREAS, the City position of Deputy City Manager for Finance has been eliminated, and the responsibilities of that former position have been allocated to the position of the Chief Financial Officer; and WHEREAS, in order to eliminate any confusion and delay in obtaining federal disaster relief in the future, it is necessary to designate the Chief Financial Officer as the City's authorized agent for federal disaster relief purposes. NOW THEREFORE BE IT RESOLVED by the Council of the City of Portsmouth, Virginia that the City's Chief Financial Officer be, and hereby is, designated as the City's authorized agent for federal disaster relief purposes with the authority to provide assurances, agreements, and data for all matters pertaining to federal disaster relief." Ayes: Heretick, Moody, Psi mas, Randall, Smith, Whitehurst, Holley Nays: None 06 - 240 - Adoption of a resolution to designate the Chief Financial Officer as the City's authorized agent to provide to the Commonwealth and to the Office of Justice Programs all matters pertaining to federal financial assistance as may be required by certain grant programs. Vision Principle: Neighborhood and Community Transformation. Background: . Both State and Federal laws require that "public entities" authorize an agent to provide all information as may be needed for federal grant programs under the Office of Justice Programs, National Domestic Preparedness Office, as administered by the Commonwealth of Virginia. . These grant programs are generally funded through the U. S. Department of Homeland Security. Discussion: . The City must comply with requests for information and file regular reports to the Commonwealth of Virginia to receive federal financial assistance under the Office of Justice Programs. . The purpose of this resolution is to appoint an authorized agent who will have the responsibility of providing accurate information to the State and to the as it pertains to requirements under the grant programs. . Some of the major grant programs include the State Homeland Security Grant Program, Citizens Corps Grant Program, Assistance to Firefighters Grant Program, and the Law Enforcement Terrorism Prevention Program, etc. . Financial Impact: The authorized agent will be responsible for submitting all required information as required through the grant programs.