Minutes 11/22/2005 - Laserfiche WebLink

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November 22. 2005 Background: . In December 19, 2003 a letter was sent from HUD congratulating BHS on being selected to receive $296,856 for the Shelter Plus Grant number VA36C307002. . On March 9, 2004 BHS received an additional document relative to this grant: A cover letter that congratulated BHS for renewal funding in the amount of $296,856 and referenced the grant agreement was enclosed. The grant agreement indicated HUD's funding obligation $250,068. This was the official grant agreement signed by the City Manager. . On November 29, 2004 BHS received a letter from HUD reporting that an error had made in the grant agreement. The letter specified that the grant amount awarded was $296,856; however HUD had typed in an amount of $250,068 in error. HUD enclosed a revised grant agreement specifying the corrected amount of $296,856 - it $46,788 greater than the amount indicated on the letter. . On January 11, 2005 the City Manager submitted a recommendation to City Council to appropriate $250,068 from the HUD Shelter Plus Care Grant Program. The Ordinance was adopted 7-0. . In October 2005, a Virginia State HUD representative informed BHS that the difference had been discovered between the grant amount awarded and the mistake in the grant contract. Discussion: . As an integral component of the Portsmouth Continuum of Care Housing Plan, the Shelter Plus Care Program has provided an opportunity for affordable, permanent and safe supportive housing choices to over 120 homeless citizens since 1994. The Program provides housing, case management, supportive groups and financial management, while encouraging stability, employment and independence for individuals and families living with HIV/AIDS and/or mental health, mental retardation, and substance abuse disabilities. . Financial Impact: There is no financial impact on the City. Staff Recommends: Adoption of an ordinance to accept $46,788 from the Shelter Plus Care HUD grant and to appropriate this same amount to the Department of Behavioral Healthcare Services to administer its Shelter Plus Care Program. There is no financial impact on the City. Vision Principle: Neighborhood and Community Transformation. Next Steps Following Council Action: . If the requested appropriation is approved, the Director of BHS will ensure the Shelter Plus Care Grant Program will continue to provide housing services to homeless consumers they serve. Motion by Mr. Whitehurst, and seconded by Mr. Moody, to adopt the following ordinance, and was adopted by the following vote: "ORDINANCE ACCEPTING $46,788 FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT AND APPROPRIATING SAID SUM IN THE 2005-2006 GRANTS FUND FOR THE SHELTER PLUS CARE PROGRAM." Ayes: Heretick, Moody, Psi mas, Randall, Smith, Whitehurst, Holley Nays: None 05 - 531 - Adoption of an ordinance to accept the grant award of $1,400 from Senior Services of Southeastern Virginia and to appropriate this same amount to the Department of Parks, Recreation and Leisure Services for a DVD library and speaker's program at the Senior Station. No City cash match required. Vision Principles: Lifelong Learning Community and Neighborhood and Community Transformation. Background: . The purpose of this grant is to provide a DVD library at the Senior Station on 'Senior Specific' issues relating to health, nutrition, finance, relationships etc.; and to provide quarterly presentations on current senior topics by appropriately qualified speakers.