Minutes 09/13/2005 - Laserfiche WebLink

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September 13. 2005 Background: . Personal computers, lasers, laptops and related desktop technology are an important resource in the City's technology and infrastructure and automation efforts. This technology is critical to many services throughout the City's infrastructure in accessing/processing information, office automation, electronic communications and systems development. To maintain this infrastructure, the City needs to continue to provide for the replacement of aging desktop equipment. The IT Department provides for the recycling of City desktop technology in a five year replacement program. Total cost for the Desktop Technology Replacement Program is $243,800. . The network equipment at several locations is seven years old and has experienced increases in downtime and repair work. This equipment has also reached full capacity, which causes delays in response time for customers. This server is the central network controller that administrates network user accounts and provides other network management services. Total cost for the Network and Server Replacement Program is $126,500. Discussion: . The source of funding will be undesignated fund balance within the IT Fund. This request is being presented after the FY 2006 budget adoption in order to more accurately estimate funding available in the IT Fund, based on the estimated result of operations in FY 2005. No new funding is required for this Program. . Financial Impact: The total increase to expenditure and revenue appropriations within the Information Technology Fund is $370,300. Staff Recommends: Adoption of an ordinance to provide $370,300 for the City's Desktop Technology and the Network and Server Replacement Programs, which will provide for the replacement of 168 personal computers, software licenses, networked laser equipment, several computer network devices and central server, and the expansion of wireless wide-area network services. Vision Principles: Bold New Directions and Lifelong Learning Community. Next Steps Following Council Action: . Implementation of Desktop Technology and Network Server Replacement Programs Motion by Mr. Whitehurst, and seconded by Mr. Moody, to adopt the following ordinance, and was adopted by the following vote: "AN ORDINANCE APPROPRIATING $370,300 IN THE FY 2005-2006 INFORMATION TECHNOLOGY FUND FROM THE UNDESIGNATED FUND BALANCE WITHIN THE INFORMATION TECHNOLOGY FUND FOR THE DESKTOP TECHNOLOGY AND NETWORK AND SERVER REPLACEMENT PROGRAMS." Ayes: Heretick, Moody, Psi mas, Randall, Smith, Whitehurst, Holley Nays: None 05 - 412 - Adoption of an ordinance amending Chapter 9 of the City Code to increase fees for grave opening and closings, and replacing the perpetual care sections with a burial permit fee section. Vision Principle: Bold New Directions. Motion by Mr. Whitehurst, and seconded by Ms. Randall, to defer consideration of item 05-412 to the meeting of November 8, 2005, and was adopted by unanimous vote. 05 - 413 - Adoption of an ordinance to add a ten dollar fee under Article II (Department of Fire, Rescue and Emergency Services), Section 13-72, "Fees Established," of the Code of the City of Portsmouth to defray administrative costs of providing patient care reports to persons who have need of this information, related to ambulance services provided by Emergency Medical Services. Vision Principle: Bold New Directions.