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December llth, 1956.
<br />
<br /> Motion of Ur. Weiseman that the information be received with no further act ion, due ro the cost
<br />of the proposed survey, was adopted.
<br />
<br /> 56-376 - Motion of Ur. Hinton to go into the election of a Chaplain for the Council for the
<br />months of January: February and March, 1957, was adopted.
<br />
<br /> Mr. Hinton nominated Dr. R. ClayTon Pitts, pastor of the Port Norfolk Baptist Church.
<br /> Metion of Ur. Kirby that the nominations be closed, was afloptdd.
<br />
<br />'Dr. Pitts was unanimously elected, and by the following vote:
<br />
<br /> Ayes: Bartlett, Baker, Minton, Kirby, Scott, Weiseman.
<br /> Nays: None -
<br />
<br /> UNFINISHED BUSINESS - .
<br />
<br /> 56-355 -An appropriation of $2,018.64 To refund taxes to the Portsmouth Transit Company,
<br />reading at last meeting, was taken dp.' ~
<br />
<br />placed on first
<br />
<br /> Motidn of Mr. Weiseman To appropriate $2,016.64 for said purposes was adopted, and by the
<br />following vote:
<br />
<br />Ayes: Bartlett, Baker, Minton, Kirby, Scott,.Weiseman
<br />Nays: None
<br />
<br /> 56-356 -
<br />last meeting, was taken up.
<br />
<br />vote:
<br />
<br />Motion of Mr.
<br />
<br />Seott' to approp~iat& $233.31 for 'said purpos~ was~adopted,
<br />
<br />read:
<br />
<br />An appropriation~of'$233.31 for rent of Probation Office, placed on first reading at
<br />
<br /> and by the following
<br />
<br /> Ayes: Bartlett, Baker, Hinton, Kirby, Scott, Weiseman
<br /> Nays: None
<br />
<br />56-358 - The following ordinance, placed on first reading at last meeting, was taken up and
<br />
<br /> "AN ORDINANCE TO A~END AND ,RE ORDAIN SECTION.~30-145~OF THE CODE OFTHE CITY OF
<br /> RORTBMOUTH~.1951, RELATIN6 TO DESIGNATION OF PARKING ~ETER ZONES"
<br />
<br />Motion of Mr. Scott to suspend the rules ~o hear from G.L. Cox was adopted.
<br />
<br /> Mr.,Cox ~nd MiSs:Mary Powell spoke against the placing of parking meters in the 300 block of
<br />WashingtonlStreet.
<br />
<br /> Motion of Ur. Weiseman to lay on the table, vtas defe~ted. ~
<br />
<br /> Motion 6f Er. Hinton 'to lay the ordinance on the table until the meeting of December 18th, was
<br />adopted.
<br />
<br />read:
<br />
<br />56-360 - The following ordinance, placed on first reading at last meeting, was taken up and
<br />
<br /> "AA- ORDINANCE TO AMEND AND RE-ORDAIN SECTION 5-4 OF THE CODE OF THE CITY
<br />OF PORTSMOUTH, 1951, ESTABLISMING A DISTRICT RESTRICTING LUMBER YARDS, GASOLINE
<br />STATIONS AND STORAGE OF INFLAMMABLE MATERIALS"
<br />
<br />On motion of Mr. Scott, said ordinance was adopted and by the following vote:
<br />
<br />Ayes: Bartlett, Baker, Hinton, Kirby, Scott, We~seman
<br />Nays: None
<br />
<br /> existing organization of the City and consideration ofconsolidation, division, establishment of the elimination
<br /> of offices that may be required in the interest of improved service.
<br /> 2. Essential staff and auxiliary services of the City. This would include an analysis of the existing..cen-
<br /> tralized management practices, controls and services and suggestbns for improvements with emphasis on the budget,
<br /> purchasing and personne 1 management.
<br /> 3. Departmental and bureau operations. Under this would be included a review of the internal organization
<br /> of e~ch division and bureau with s~ggestions directed toward achievzng greate~ efficiency.
<br /> 4. Methods and Procedure. An analysis of existing administrative practices and procedure with recommendations
<br /> for streamlining and simplification where warranted.
<br /> 5. Work load and staffing. This would include an analysis of the staffing and personnel requirements.of
<br /> whereeaCh offiCeneeded.in relation mo the existing and participating work load and suggestions for change in such staffing
<br /> I received the following proposals - Bureau of Public Administration~ University of Virginia,
<br /> reported that due ~o previous commitments, they could no~ undertake the work a~ this time.
<br />
<br /> Louis J. Kroeger and Associates
<br /> Estimated cost in sum of $4,500.00
<br /> J.L. Jacobs & Company
<br /> Estimated cost in sum of $7,400.00
<br /> Public Administration Service, Chicago, Ill.
<br /> Estimated cost in sum 6f $7,500.00 to $15,000.00
<br /> Griffinhagen &Associates
<br /> Estimated cost in sum of $15,000.00 to $25,000.00
<br />
<br /> I discussed witha member of the Chamber of Commerce Cormnittee, such a survey and he advised me
<br />that they would not be able to undertakelsuch a survey. I submit this report for your consideration and if fur-
<br />ther information is desired, i will make every effort to supply it."
<br />
<br />
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