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229 <br /> <br />Feb~r_uary Z6, !974 <br /> <br />"A RESOLUTION ESTABLISHING PROCEDURES TO BE FOLLOWED BY THE COUNCIL OF THE <br />CITY OF PORTSMOUTH AND THE SCHOOL BOARD OF THE CITY OF PORTSMOUTH IN THE <br />CONSTRUCTION OF NEW SCHOOLS. <br /> <br /> WHEREAS, it is the mutual desire of this Council and the School Board of the City <br />of Portsmouth to control and minimize costs associated with the construction of new <br />schools; and <br /> <br /> WHEREAS, the Council and the School Board concur in the necessity for establishing <br />procedures to accomplish this purpose; and <br /> <br /> WHEREAS, the Council and the School Board have agreed that the procedures set <br />forth hereinafter are appropriate and sufficient to govern the acquisition of real <br />property and the construction of new schools thereon. <br /> <br /> NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Portsmouth, Virginia, <br />that the following procedure is hereby adopted and approved as the official school <br />tion procedure to be utilized by School Board and this Council in construction of new <br />schools: <br /> <br />SCHOOL CONSTRUCTION PROCEDURE <br /> <br />1. Proposed school be included in the City's Capital Improvement Budget. <br /> <br />Estimated cost of school shall include all architect fees, engineering fees, <br />construction cost and furnishings. <br /> <br />$. School Board upon receipt of recommendation from Planning Commission selects site. <br /> <br />School Board by resolution requests City Council to appropriate funds for purchase <br />of site. <br /> <br />5. City purchases site and conveys to School Board with reversionary clause. <br /> <br />6. School hoard by resolution requests City Council to appropriate funds to defray <br /> cost of architect and planning fees. <br /> <br />School Board interviews, selects, and commissions architect, with the City Engineer <br />serving as consultant to the Superintendent and City Manager. <br /> <br />8. School Administration prepares educational specifications. <br /> <br />9. School hoard reviews educational specifications. <br /> <br />10. Architect, in consultation with Superintendent and City Engineer, prepares preliminar' <br /> drawings. <br /> <br />11. Superintendent approves preliminary drawings and forwards to State Department. <br /> <br />12. State Department analyzes, amends and approves preliminary drawings. <br /> <br />13. Architect, in consultation with Superintendent and City Engineer, prepares working <br /> drawings. <br /> <br />14. Superintendent approves working drawings and forwards to State Department. <br /> <br />15. State Department analyzes, amends, and approves working drawings. <br /> <br />16. School Board, by resolution, assures State Department of Education of adequate <br /> supervision of construction. <br /> <br />17. Architect advertises for bids. <br /> <br />18. School Board receives and reviews bids. Architect, Superintendent of Schools and <br /> City Engineer will serve as consultants to the Board. <br /> <br />19. School Board accepts or rejects bids. <br /> <br />20. School Board, by resolution, requests City Council to appropriate funds for constructi <br /> <br />21. <br /> <br />City Manager through consultation with Superintendent of Schools and City Engineer <br />makes recommendation to City Council on total appropriation. Appropriation shall <br />include architect fees, engineering fees, construction costs, furnishings, <br />off-site drainage, water and sewer main extensions, street improvements and normal <br />contingencies. <br /> <br />22. <br /> <br />Items not included in contingencies, change orders or items requiring additional <br />appropriations will be submitted through the City Manager for his review and re- <br />commendation to City Council for approval or disapproval. <br /> <br />23. <br /> <br />School Board will hire inspector for the construction project under the supervision <br />of their Engineer in Charge of Buildings and Maintenance. School Inspector examines, <br />analyzes, and approves payment requests from the architect. Superintendent and <br />School Engineer for Buildings and Maintenance conduct final inspection. School <br /> <br /> <br />