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e. The Advisory Panel members shall discuss and vote on agreed procedures for operation, as well as procedures for the coordinated management of the HRCIP. The Advisory Panel may also: i. Provide recommendations to each Member Agency regarding its performance and actions; ii. Deal with other matters necessary to further the purposes of this Agreement; and iii. Identify matters that require approval of each Member Agency. f. The Advisory Panel shall provide to the Member Agencies a written annual report that shall include all matters the Advisory Panel determines are relevant to the review and oversight of HRCIP and any other matters that may be required by law. g. The Advisory Panel and all committees shall comply with the public meetings requirements of the Virginia Freedom of Information Act. IV. ADMINISTRATIVE COMMITTEE a. Each Member Agency shall select one employee to serve on the Administrative Committee. b. The purpose of the Administrative Committee is to recommend operational policies and provide support and recommendations for the System. c. It shall prepare reports requested by Member Agencies accounting for resources given and received including but not limited to call types, unit types, etc. i. It shall make recommendations to the Advisory Panel regarding development and maintenance of operational guidelines. ii. Review each Member Agency's internal policies regarding use of the HRCIP and sharing of information with other Member Agencies\ ("Business Rules"). V. CHANGE MANAGEMENT COMMITTEE a. Each Member Agency shall appoint a minimum of one representative from their IT Department to function as the CAD -to -CAD Application Administrator and serve on the Change Management Committee. b. The purpose of the Change Management Committee is to review requests and provide recommendations for changes to the System received from Member Agencies and/or the Administrative Committee. Its duties also include but are not limited to: i. Review recommendations from the Administrative Committee for changes to the CAD -to -CAD system and providing its response. ii. Review and provide recommendations in response to Member Agency requests for technical changes of the System. iii. Approve by majority vote any global changes to the system, for example System Login Policy. iv. Establish a process to notify Member Agencies in a timely manner regarding global changes to the system.