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the American Institute of Architects, one shall be appointed <br />from at least three (3) nominees made by the Portsmouth <br />Historical Association, one shall be appointed from at least <br />three (3) nominees made by the Portsmouth Real Estate Board, <br />and one shall be the project architect for the "Olde Town <br />Conservation Project" for the duration of the project loan <br />and grant contract of Urban Renewal Project VA. R-49 "Olde <br />Towne'~; upon termination of this loan and grant contract, <br />this member shall be appointed from the citizens of the City <br />at large. A vacancy occurring in the membership of the <br />commission for any cause shall be filled for the unexpired <br />term by the City Council from nominees made by the organization <br />or association which originally nominated the member causing <br />the vacancy. The members of the commission .shall serve as <br />such without compensation. <br /> <br /> (c) The commission shall elect from its membership <br />a chairman and vice-chairman, whose terms as such shall be <br />fixed by the commission. The chairman shall preside over the <br />meetings of the commission and shall have the same right to <br />vote and speak therein as the other members. The vice-chair- <br />man shall in the absence or disability of the chairman per- <br />form the duties of the chairman. In the absence or disability <br />of both the chairman and the vice-chairman, the commission <br />shall by a majority vote of those present chose one of their <br />members to act as chairman pro tempore. <br /> <br /> (d) The commission shall appoint a secretary who <br />shall be an officer or employee of the City Planning Commission.. <br />The secretary shall keep a record of all resolutions, proceedings <br />and actions of the commission. <br /> <br /> (e) Three (3) members of the commission shall con- <br />stitute a quorum for the transaction of its business or the <br />performance of its functions. The commission shall adopt <br />rules for the transaction of its business or performance of <br />its duties, which shall provide for the time and place of <br />holding regular meetings. They shall also provide for the <br />calling of special meetings by the chairman or by at least two <br />(2) members of the commission. All meetings of the commission <br />shall be open to the public, and all action by the commission <br />must be taken at a public meeting. <br /> <br /> (f) The commission shall keep a record of its <br />resolutions~ proceedings and actions. The concurring affirmative <br />vote of a majority of the members present shall be necessary for <br />the adoption of any resolution~ motion or o~her action of the <br /> <br /> <br />