Minutes 10/23/1984 - Laserfiche WebLink

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October 23~ 1984 Bid proposals were solicited from ten area companies and two organizations for repairs to the City Jail; however, only one bid was received. The bidder was Roof Engineering Corporation with a contract price of $49,688. The required appropriation, including 10% contingency, total $54,650. The Director of General Services has investigated Roof Engineering Corporation with regard to both financial status and the ability to perform the work, and he, along with the City Engineering, recommends award of the contract to the low bidder. Request for proposals have been developed for the remaining projects and I will be coming back in the near future for the required appropriation and authorization to award contract. Funds remaining from this project ($11,350) will be combined with funds from a prior authorization (22,400) for a total of $33,250 available. According to the Director oflGeneral Services, this amount should be sufficient tO fund the additional projects. Therefore, I recommend appropriation of the necessary funds and award of the contract to the low bidder." Raleigh G. Harsley, 2124 Peach Street~ representing Lee Ward Civic League, spoke concern- ing the repair of the roof of the City Jail being considered ahead of t~e improvements to the streets in the Lee Ward area and requested that Council look into r~pa&~ing the streets~and be included in the 84-85 CIP schedule; also, spoke concerning recreation area back of Brighton School and asked that recreation facilities be furnished for the area. On motion of Mr. Gray and seconded by Mrs. Webb, the following ordinance was approved on first reading; contract to he awarded to Roof Engineering Corporation, as recommended, and was adopted by 6-1 (Nay-Lucas) vote: "AN ORDINANCE TO APPROPRIATE $54,650 FROM THE CAPITAL IMPROVE~4ENT FUND FOR REPAIR AND REPLACEMENT OF THE CITY JAIL ROOF." 84-395 Letter from the City Manager recommending adoption of an ordinance to appropriat $65,000 from the FY 84-85 CIP to accomplish the necessary engineering for Fairview Heights drainage, Truxtun drainage, and S~monsdale drainage. "On October 9, 1984, City Council approved the 1984-89 Capital Improvement Program auth6rizing $65,000 for engineering design Of storm drainage and street~rovm~mntsts to Fair- view Heights, Trux~un, and Simonsdale. The appropriation of the authorized funds will allow the necessary survey and design work to be completed. Such studies will determine the total cost of capital improvements that are required to eliminate the storm water nuisance flooding identified in these subdivisions and improve street conditions. Attached is the necessary ordinance to accomplish t~is task, and I recommend its approval On motion of Mr. Gray and seconded by Mrs. Webb, the following ordinance was approved on first reading, and was adopted by unanimous vote: "AN ORDINANCE TO APPROPRIATE $65,000 FROM THE CAPITAL IMPROVEMENT FUND TO ACCOMPLISH THE NECESSARY ENGINEERING FOR FAIRVIEW HEIGHTS DRAINAGE, TRUXTUN DRAINAGE, AND SIMONSDALE DRAINAGE." 84-396 - Letter from the City Manager recommending adoption of an ordinance to amend certain sections of Chapter 31, Article I of the City Code and to add Article IV establishing the Portsmouth Supplemental Retirement System to permit members of the present retirement system to choose to transfer to the Virginia Supplemental Retirement System. "In my recent budget message I proposed that the employees have an opportunity to become more familiar with the provisions of the Virginia Supplemental Retirement System (VSRS) and to express possible interest in the City of Portsmouth becoming a participating employer in the VSRS. 'Informational meetings conducted by independent actuaries were attended by nearly all employees. The actuaries explained and compared the provisions of VSRS with the Portsmouth Retirement Systems. Following these meetings, a vote was taken by members of each of the Cify two retirement systems to decide if any further action whould be pursued with regard to VSRS. The members of the Fire and Police Retirement System opted for no change; however, the members of the Portsmouth Supplemental Retirement System voted nearly 3 to 1 to permit participation in VSRS. (Each PSRS member will have an individual option to stay with PSRS or to transfer to VSRS.) The process in accordance with applicable legal provisions will require several separate actions. ~he attached ordinance represents the first step necessary to be acted on by Council The ordinance creates an additional City retirement system essentially identical to the exist lng system. One of these two systems will remain and the other is required by law to be dis- solved. By individual choice of employees, those wishin~ to stay will elect one system and the employees wishing to go to VSRS will elect the other. The next action of the City Council will be discussed at the second Council meeting in November. I will submit to the Council at that time an ordinance to dissolve one of these two retirement systems as required by law, and a resolution for the City to become a parti- cipating employer of VSRS, and the VSRS Life Insurance Programs. ~S S