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May 14, 1985
<br />
<br /> 85-131 - Letter frc~ the City Manager recc~mnending adoption of an ordinance to appropriate $100,000 to
<br />acccmplish miscellaneous drainage projects located at Roberts Court, Byers Avenue, Board Street, Jewell Avenue
<br />and Manchester Road and award of contract to responsible, low bidder.
<br />
<br /> "The 1984/85 Capital Improwmlent Budget authorizes $100,000 for 'Miscellaneous I)rainage and Street
<br />Improv~nents' (residential Hot Spots). On February 5, 1985, City Council reviewed a drainage priority list
<br />frc~a the Engineering Department for this program year. The lis~ included Hot Spot improvements at the
<br />following locations: Roberts Court, Byers Avenue, Board Street, Jewell Avenue (800 block), and
<br />Manchester/Faber Roads. Bids were received for these five projects on May 2, 1985 and are as follows:
<br />
<br /> CONTP~CTOR
<br />City Estimate
<br />DoW Construction Company, Inc
<br />Utility Builders, Inc
<br />Rountree Construction
<br />Suburban Grading & Utilities, Inc
<br />Arnette Construction
<br />Inner-View, LTD
<br />
<br />The total anticipated project cost, including contingencies!~
<br />
<br />BID PRICE % OF BID
<br />
<br />$ 93,500 100%
<br />96,168 97%
<br />113,765 121%
<br />121,571 130%
<br />123,612 132%
<br />147,764 158%
<br />157,971 168%
<br />
<br />contract administration and inspection is
<br />
<br />$124,000. Unexpended funds r~main frcrn last year's appropriation therefore, all that is requested is $100,000
<br />frc~n this year's CIP, The Director of Planning, Engineering and! Inspections recc~mends award of the project to
<br />the low bidder, DOW Construction Ccmpany, Inc.
<br />
<br /> I recc~mend the appropriation of $100,000 and award of the contract to the apparent low bidder."
<br />
<br /> f
<br /> On motion of Mr. Gray and seconded by Mrs. Webb, the ollow~ng ordinance was approved on first reading;
<br />award of contract to D3W Construction Company, Inc., being low b~dder, and was adopted by unanimous vote:
<br /> "AN ORDINANCE TO APPROPRIATE $100,000. FROM THE CAPITAL IMP~OV]SMENT FUND FOR DRAI~GE
<br /> PROJECTS ON ROBERTS COURT, BYERS AVENUE, BROAD STREET, JEWELL AVENUE AND MANCHESTER ROAD."
<br />
<br /> 85-132 - Letter frem City Manager reccnmlending adoption of 6rdinance to appropriate $34,320 for repair and
<br />replacement of roof at the Elm Avenue Neighborhood Facility and award of contract to responsible, low bidder.
<br />
<br /> "The 1984 Capital Improvement Budget authorized replacement! of the Neighborhood Facility Center roof. The
<br />roof replacement is needed because there is a cc~aplete deterlora~ion of the roofing structure. At the same
<br />time, General Services will install a ventilation system.
<br />
<br /> This request covers the replacement of shingle roof over the gym area, installation of ridge type power
<br />exhausts, replacement of built-up roof on the north side, repairland recoat west end of flat roof, and repair
<br />three small roof sections on the front east end. Bids were received on April 24, 1985 and are tabulated as
<br />follows:
<br />
<br />Contractor
<br />City Estimate
<br />Sun ~oofing Company, Inc.
<br />J. D. Miles & Sons
<br />Roof Engineering Corporation
<br />
<br />Amount of Bid
<br />
<br />% of Bid
<br />
<br />$25,000 100%
<br />31,200 122%
<br />35,230 138%
<br />39,968 156%
<br />
<br /> The Director of General Services and the City Engineer havelinvestigated Sun Roofing Ounpany regarding
<br />qualifications, work performanCe, and financial status, and he recc~mends award of the contract to the apparent
<br />low bidder. The total project cost is $34,320 which includes a 70% contingency.
<br />
<br /> I recc~mnend appropriation of the necessary funds and award Of the contract to the apparent low bidder."
<br />
<br /> On motion by Mr. Gray and seconded by Mr. Beemer, the following ordinance was approved on first reading;
<br />award of contract to Sun Roofing Company, being low bidder, and was adopted by unanimous vote:
<br />
<br /> "AN ORDINANCE TO APPROPRIATE $34,320. FROM THE CAPITAL IMPROV~94ENT FUND FOR REPAIR kND
<br /> REPLACMMENT OF THE ROOF AT THE NEIG~IBOREOOD FACILITY I CENTER AT 900 ELM AVENUE."
<br /> 85-133 - Letter frcm the City Manager recommending adoptionlof an ordinance to emend the fee for disposal
<br />of dead animals frcm ccxmnercial establishments. (Roll Call) i
<br />
<br /> "At your April 9, 1985 meeting, City Council adopted a ratelstructure for the collection of dead animals
<br />frcm Veterinarians within the City. Prior to your action on April 9th, I shared a copy of my recc~mnendation
<br />with the three Veterinarians and did not receive any c~L~t~nts pr? or con. Since City Council's approval of the
<br />rate structure, several members of Council have indicated that they have received negative comments frc~n the
<br />Veterinarians.
<br />
<br />Pat Coffield met with Doctors Leonard Scarr, Arthur Gilbert! and Durbin Donahue on April 23rd, and
<br />attached is his report. In brief, the Doctor's feel the fee forldispesal of dead animals should be reduced
<br />fr(an $10 to $5. In return, the Doctors concurred to reduce the ntmmber of pick-ups frc~ five times a week to
<br />three and assist the City in carrying animals to vehicles (elimihating one person fram two-man crew). A~ you
<br />recall, the new fees were not to go into effect until the animal incinerator was brought on-line (early June).
<br />
<br /> This item is on your agenda should you desire to reconsiderlyour action of April 9th."
<br /> on motion of Mrs. Webb and seconded by Mr. Gray, the following ordinance was adopted on first and final
<br />reading, and by the following vote:
<br />
<br />"AN ORDINANCE TO AMEND THE CODE OF ~HE CITY OF PORTSMOLrfH, VIRGINIA, 1973, BY AMENDING
<br />SECTION 14-42.1 PERTAINING TO THE ESTABLISI{MENT OF FEES FOR USE OF THE ANIMAL CREMATORY."
<br />
<br />Ayes: Be~mer, Corprew, Gray, Lucas, Webb, Whitlow, Holley
<br />Nays: None
<br />
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