Minutes 11/25/2025 - Laserfiche WebLink

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November 25, 2025 25 - 335 - Adoption of an ordinance accepting a Dam Safety, Flood Prevention and Protection Assistance Fund grant in the amount of $334,117.76 from the Virginia Department of Conservation and Recreation and appropriating said amount in the Dam Upgrades Project in the Water Category of the FY 2026 Capital Improvement Fund Budget for the preliminary engineering report necessary to evaluate the spillway at Lake Kilby Dam. Background:  Virginia Dam Safety, Flood Prevention and Protection Assistance Fund state grants help dam owners and Virginia localities enhance public safety and reduce the risk of dam failures and property damage from flooding.  The fund was established to provide grants to public and private dam owners whose dams are under state regulation, and to help local governments improve methods for flood prevention and protection. Discussion:  The City submitted an application to assist in funding the preliminary engineering reports that are required (by regulations) for the Lake Kilby Dam.  The Lake Kilby dam has a Conditional O&M Certificate for Compliance. The dam requires significant rehabilitation to meet current regulatory standards.  The preliminary engineering report is required to develop the design parameters for the rehabilitation. This grant is for the geotechnical investigation and/or structural evaluation necessary for the preliminary engineering report.  The grant is reimbursable and requires a dollar-for-dollar local match. Financial Impact:  The grant amount is $334,117.76. A dollar-for-dollar local match is required as a condition of the grant funding, which match has previously been appropriated to the FY 2026 Capital Improvement Fund Budget.  The total project cost is $668,235.52, of which $334,117.76 will be funded by the grant and $334,117.76 will be funded by previously appropriated local CIP funding. Recommended Action:  Adoption of the Ordinance. Next Steps Following Council Action:  Sign and return grant agreement to the Virginia Department of Conservation and Recreation. “ORDINANCE ACCEPTING A DAM SAFETY, FLOOD PREVENTION AND PROTECTION ASSISTANCE FUND GRANT IN THE AMOUNT OF $334,117.76 FROM THE VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION AND APPROPRIATING SAID AMOUNT IN THE DAM UPGRADES PROJECT IN THE WATER CATEGORY OF THE FY 2026 CAPITAL IMPROVEMENT FUND BUDGET FOR THE PRELIMINARY ENGINEERING REPORT NECESSARY TO EVALUATE THE SPILLWAY AT LAKE KILBY DAM. ” 25 - 336 - Adoption of a resolution approving the 2025 edition of the Emergency Operations Plan for the City of Portsmouth. Background:  The Federal Emergency Services Disaster Law requires that the Commonwealth of Virginia, and each county or city thereof, develop and maintain a current Emergency Operations Plan.  Virginia Code § 44-146.19(E) provides that each subdivision within the Commonwealth shall be within the jurisdiction of and served by the Department of Emergency Management, and be responsible for local disaster mitigation, preparedness, response and recovery. Each political subdivision shall maintain in accordance with state disaster preparedness plans and programs an agency of emergency management which has jurisdiction over and services the entire political subdivision.