Minutes 06/25/2024 - Laserfiche WebLink

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June 25, 2024 Background:  The Virginia Department of Transportation sets aside State of Good Repair (SGR) funding each year for the reconstruction and rehabilitation projects on arterial roadways, using a competitive application process.  Localities with qualifying roads may apply annually through VDOT.  VDOT will authorize up to $1.5 million per locality to pave qualifying roadways. Discussion:  Localities may submit applications for arterial roadways that have a Combined Condition Index of less than 60, as determined by VDOT, or as determined by the locality using a pavement assessment evaluation and rating process equivalent to that used by VDOT.  The City of Portsmouth submitted FY 2023 SGR Paving applications to VDOT.  VDOT approved funding for paving Airline Boulevard from the Kings Highway to Scott Street, and Effingham Street from London Boulevard through George Washington Highway to Frederick Boulevard. This is the City of Portsmouth FY 2023 Mill and Overlay project.  The City will follow all VDOT procedures required for the use these funds.  Bids were received for this paving project; the total cost is $3,017,013. Financial Impact:  VDOT will provide $1.5 million in funds toward the City FY 2023 Mill and Overlay project, which will be appropriated in the Grant Fund, increasing the expenditures and revenues in the fund by the said amount.  The local share of the funds required to complete the project ($1,517,013) has been set aside in the FY 2024 Operating Budget and does not require additional appropriation. Next Steps Following Council Action:  The Finance Department will set up FY2023 Mill and Overlay Project grant. Motion by Mr. Tillage, and seconded by Ms. Lucas-Burke, to adopt the following ordinance, and was adopted by the following vote: “ORDINANCE ACCEPTING STATE OF GOOD REPAIR GRANT FUNDING IN THE AMOUNT OF $1,500,000 FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION AND APPROPRIATING SAID FUNDS IN THE FY 2024 GRANTS FUND FOR THE PAVING OF PORTIONS OF AIRLINE BOULEVARD, EFFINGHAM STREET AND GEORGE WASHINGTON HIGHWAY.” Ayes: Hugel, Lucas-Burke, Tillage, Whitaker, Glover Nays: None 24 - 181 - Adoption of an ordinance accepting $1,040,000 of water and wastewater rate revenues and appropriating said amount in the FY 2024 Public Utility Fund Budget to cover “pump and haul” sewer system expenditures. Background:  Because of unanticipated sewer pump station outages during Fiscal Year 2024, the Public Utilities Department has had to perform “pump and haul” operations to remove waste from the stations.  The additional cost of pumping and hauling waste during the fiscal year is projected at $1,040,000.  It is necessary to appropriate funding to the Public Utility Fund Budget to cover this cost. Discussion:  Due to changes in the Public Utilities billing and collections process, Public Utilities revenue has slightly exceeded the original projections on which the FY 2024 budget was based.  This additional revenue is available to cover the cost of pumping and hauling.