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October 10, 2023
<br />
<br />“ORDINANCE TO RE-APPROPRIATE UNEXPENDED FUNDS IN THE AMOUNT OF
<br />$3,267,642 FROM THE FY 2023 PORTSMOUTH PUBLIC SCHOOLS RISK
<br />MANAGEMENT FUND BUDGET TO THE FY 2024 PORTSMOUTH PUBLIC SCHOOLS
<br />RISK MANAGEMENT FUND BUDGET.”
<br />
<br />
<br />Ayes: Barnes, Hugel, Lucas-Burke, Moody, Tillage, Whitaker, Glover
<br />Nays: None
<br />
<br />23 - 327 - Adoption of an ordinance to re-appropriate unexpended funds in the
<br />amount of $7,875,856 from the FY 2023 Portsmouth Public Schools General Fund
<br />Budget to the FY 2024 Portsmouth Public Schools General Fund Budget.
<br />
<br />Background:
<br />
<br /> City Council appropriated $188,271,951 to the FY 2023 General Fund Budget for
<br />the Portsmouth Public Schools.
<br />
<br /> On September 21, 2023, The Portsmouth Public School Board adopted a
<br />Resolution requesting that City Council re-appropriate funding from the FY 2023 PPS
<br />General Fund Budget in the preliminary amounts of $5,700,361 of encumbered but
<br />unexpended funds and $11,175,495 of unspent/unencumbered carryover funds for a total
<br />re-appropriation of $16,875,856.
<br />
<br /> Of the total requested re-appropriation, the amount of $9,000,000 was intended
<br />for a future PPS capital project. However, City policy is to fund CIP projects through the
<br />City’s Capital Improvement Fund budget. Therefore, $9,000,000 will be appropriated to
<br />the City CIP budget for PPS capital projects by separate ordinance, and the City has
<br />reduced the General Fund re-appropriation request by $9,000,000.
<br />
<br />Discussion:
<br />
<br />
<br /> City Council Ordinance 2022-37 states “all unspent appropriations under this
<br />ordinance or any ordinance appropriating funds for the FY 2023 Portsmouth Public
<br />Schools budget shall lapse at the end of the fiscal year, as provided under 22.1-100 of
<br />the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will be
<br />deemed unspent appropriations that will require re-appropriation by the City Council.”
<br />
<br /> Re-appropriation Request for Encumbered Funds: PPS is requesting the re-
<br />appropriation of encumbered funds in the preliminary amount of $5,700,361, primarily for
<br />the following:
<br /> Approximately $2,500,000 for instructional professional services.
<br />o
<br /> Approximately $1,500,000 for school buses, maintenance vehicles, and
<br />o
<br />equipment.
<br /> Approximately $400,000 for instructional supplies, athletic equipment and other
<br />o
<br />instruction-related items.
<br /> Approximately $988,000 for contracted building services and custodial supplies.
<br />o
<br />
<br /> Re-appropriation Request for Unspent/Carryforward Funds: Taking into account
<br />the City modification discussed above, PPS is requesting the re-appropriation of
<br />unspent/unencumbered funds in the preliminary amount of $2,175,495. PPS is proposing
<br />to use these funds to support the issuance of a one-time retention bonus for staff
<br />members who worked with PPS in FY 2023 and chose to return to PPS in FY 2024.
<br />
<br /> Therefore the total proposed re-appropriation to the PPS General Fund is
<br />$7,875,856 and the revised FY 2024 PPS General Fund would be as follows:
<br />
<br />FY 2024 PORTSMOUTH PUBLIC SCHOOLS GENERAL FUND
<br />Current Change in Appropriation Revised Appropriation
<br />Appropriation
<br />$190,285,860 $7,875,856 $198,161,716
<br />
<br />Financial Impact:
<br />
<br />
<br /> This is a re-allocation of previously appropriated FY 2023 PPS General Fund
<br />
<br />dollars.
<br />
<br />
<br /> The FY 2024 PPS General Fund will increase by the amount listed above.
<br />
<br />Recommended Action:
<br />
<br /> Adoption of the ordinance.
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