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October 10, 2023 “ORDINANCE TO RE-APPROPRIATE UNEXPENDED FUNDS IN THE AMOUNT OF $1,148,518 FROM THE FY 2023 PORTSMOUTH PUBLIC SCHOOLS TEXTBOOK FUND BUDGET TO THE FY 2024 PORTSMOUTH PUBLIC SCHOOLS TEXTBOOK FUND BUDGET.” Ayes: Barnes, Hugel, Lucas-Burke, Moody, Tillage, Whitaker, Glover Nays: None 23 - 324 - Adoption of an ordinance to re-appropriate unexpended funds in the amount of $1,188,232 from the FY 2023 Portsmouth Public Schools Food Services Fund Budget to the FY 2024 Portsmouth Public Schools Food Services Fund Budget. Background:  City Council appropriated $13,451,822 to the FY 2023 Food Services Fund Budget for the Portsmouth Public Schools (PPS).  On September 21, 2023 the Portsmouth School Board adopted a Resolution requesting that City Council appropriate a preliminary amount totaling $1,188,232, of which $1,090,999 is encumbered but unexpended funds and $97,233 is unencumbered funds, from the FY 2023 PPS Food Services Fund Budget to the FY 2024 PPS Food Services Fund Budget. Discussion:  City Council Ordinance 2022-37 states “all unspent appropriations under this ordinance or any ordinance appropriating funds for the FY 2023 Portsmouth Public Schools budget shall lapse at the end of the fiscal year, as provided under 22.1-100 of the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will be deemed unspent appropriations that will require re-appropriation by the City Council.”  Re-appropriation Request for Encumbered Funds: PPS is requesting the re- appropriation of the preliminary amount of $981,406 for food supplies, serving supplies and other food services-related items and the preliminary amount of $109,593 for Food Services school cafeteria and kitchen equipment and software.  Re-appropriation Request for Unspent/Carryforward Funds: PPS is requesting the re-appropriation of the preliminary amount of $97,233 related to unspent/unencumbered funds as of the end of the fiscal year.  The following table shows the impact of the proposed re-appropriation of the preliminary amount to the FY 2024 PPS Food Services Fund: Unencumbered Current Encumbered FY2023 Total Revised FY 2024 FY 2023 Re-Re-FY 2024 Fund Appropriation appropriation appropriation Appropriation Food Services Fund $10,187,751 $1,090,999 $97,233 $11,375,983 Financial Impact:  This is a re-allocation of previously appropriated FY 2023 PPS Food Services Fund money.  The FY 2024 PPS Food Services Fund will increase by the amount shown above. Staff Recommends:  Adoption of the ordinance. Next Steps Following Council Action:  The Finance Departments for the City and Schools will complete the necessary budget adjustments. Motion by Dr. Whitaker, and seconded by Ms. Lucas-Burke, to adopt the following ordinance, and was adopted by the following vote: