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November 22, 2022
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<br />(*The above table assumes prior City Council adoption of an ordinance for reappropriation
<br />of $6,611,872.17 of unexpended FY 2022 PPS General Fund dollars to the FY 2023 PPS
<br />General Fund budget. The said ordinance is intended to be presented for Council
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<br />consideration at the same meeting as the ordinance contemplated by this CMR.)
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<br />Financial Impact:
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<br /> This is an appropriation of state funding.
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<br /> The FY 2023 PPS General Fund will increase by the amount shown above.
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<br />Staff Recommends:
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<br /> Adoption of the ordinance.
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<br />Next Steps Following Council Action:
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<br /> The Finance Departments for the City and Schools will complete the necessary
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<br />budget adjustments.
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<br />Motion by Mr. Moody, and seconded by Mr. Battle, to adopt the following
<br />ordinance, and was adopted by the following vote:
<br />
<br />“ORDINANCE ACCEPTING FUNDING IN THE AMOUNT OF $486,588 FROM THE
<br />COMMONWEALTH OF VIRGINIA AND APPROPRIATING SAID AMOUNT IN THE FY
<br />2023 PORTSMOUTH PUBLIC SCHOOLS GENERAL FUND BUDGET.”
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<br />Ayes: Barnes, Battle, Lucas-Burke, Moody, Whitaker, Woodard, Glover
<br />Nays: None
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<br />22 - 347 - Adoption of an ordinance to re-appropriate unexpended funds in the
<br />amount of $6,611,872.17 from the FY 2022 Portsmouth Public Schools General
<br />Fund Budget to the FY 2023 Portsmouth Public Schools General Fund Budget.
<br />
<br />
<br />Background:
<br />
<br /> City Council appropriated $172,226,660 to the FY 2022 General Fund Budget for
<br />the Portsmouth Public Schools.
<br />
<br /> On September 22, 2022, The Portsmouth Public School Board adopted a
<br />Resolution requesting that City Council re-appropriate funding from the FY 2022 PPS
<br />General Fund Budget in the preliminary amounts of $3,838,978 of encumbered but
<br />unexpended funds and $7,414,417 of unspent/unencumbered carryover funds for a total
<br />re-appropriation of $11,253,395.
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<br /> Of the total requested re-appropriation, the amount of $4,414,417 was intended
<br />for future PPS capital projects. However, City policy is to fund CIP projects through the
<br />City’s Capital Improvement Fund budget. Therefore, these funds will be appropriated to
<br />the City CIP budget by separate ordinance, and the City has reduced the re-appropriation
<br />request by $4,414,417.
<br />
<br /> Of the total requested re-appropriation, the amount of $747,000 was intended to
<br />pay unbilled FY 2022 invoices from the City for fleet repairs. However, the City calculates
<br />these invoices at $522,894.17. Therefore, the City has reduced the re-appropriation
<br />request by $224,105.83.
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<br />Discussion:
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<br />
<br /> City Council Ordinance 2021-31 states “all unspent appropriations under this
<br />ordinance or any ordinance appropriating funds for the FY 2022 Portsmouth Public
<br />Schools budgets shall lapse at the end of the fiscal year, as provided under 22.1-100
<br />of the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will
<br />be deemed unspent appropriations that will require re-appropriations by the City
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<br />Council.”
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<br /> Re-appropriation Request of Encumbered Funds: Taking into account the City
<br />modifications discussed above, PPS is requesting the re-appropriation of encumbered
<br />funds in the preliminary amount of $3,614,872.17 related to the following:
<br /> Approximately $1,500,000 for electric school buses
<br />o
<br /> $522,894.17 for unbilled City invoices for FY 2022 Fleet Maintenance repairs.
<br />o
<br /> Approximately $650,000 for athletic equipment and school furniture replacement.
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