|
September 28, 2021
<br />
<br />21 - 289 - Adoption of an ordinance to re-appropriate unexpended funds in the
<br />amount of $8,002,867 from the FY 2021 Portsmouth Public Schools General Fund
<br />Budget as follows: $3,602,867 to the FY 2022 Portsmouth Public Schools General
<br />Fund Budget; $2,000,000 to the FY 2022 Portsmouth Public Schools Textbook Fund
<br />Budget; and $2,400,000 to the FY 2022 Portsmouth Public Schools Food Service
<br />Fund Budget.
<br />
<br />Background:
<br />
<br />
<br /> On May 11, 2021, City Council appropriated $168,076,770 for the FY 2022
<br />General Fund for the Portsmouth Public Schools.
<br />
<br /> On September 2, 2021, The Portsmouth Public School Board adopted a
<br />Resolution requesting that City Council re-appropriate funding from the FY 2021 PPS
<br />General Fund Budget in the preliminary amounts of $502,867 of encumbered but
<br />unexpended funds and $8,966,520 of unspent/unencumbered carryover funds for a total
<br />re-appropriation of $9,469,387.
<br />
<br /> Of the total requested re-appropriation, the amount of $1,466,520 was intended
<br />for HVAC repairs and Athletic Facilities Renovation. These are capital projects handled
<br />through the City budget, and the City intends to use American Rescue Plan Act money to
<br />fund them rather than re-appropriated FY 2021 money. Therefore, the re-appropriation
<br />request has been reduced by $1,466,520.
<br />
<br /> Of the total requested re-appropriation, the amount of $2,000,000 is intended for
<br />textbooks and the amount of $2,400,000 is intended for food services. Therefore, these
<br />amounts will be appropriated to the FY 2022 PPS Textbook Fund and the FY 2022 PPS
<br />Food Service Fund, respectively, rather than to the FY 2022 PPS General Fund.
<br />
<br />Discussion:
<br />
<br /> City Council Ordinance 2020-38 states “all unspent appropriations under this
<br />ordinance or any ordinance appropriating funds for the FY 2021 Portsmouth Public
<br />Schools budgets shall lapse at the end of the fiscal year, as provided under 22.1-100 of
<br />the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will be
<br />
<br />deemed unspent appropriations that will require re-appropriations by the City Council.”
<br />
<br /> Re-appropriation Request of Encumbered Funds: PPS is requesting the re-
<br />appropriation of encumbered funds in the preliminary amount of $502,867 related to the
<br />following:
<br /> Approximately $385,000 for athletic equipment and school furniture replacement.
<br />o
<br /> Approximately $118,000 for contracted building services and instructional
<br />o
<br />supplies.
<br />
<br /> Re-appropriation Request of Unspent/Carryforward Funds: PPS is requesting
<br />the re-appropriation of unspent/unencumbered funds in the preliminary amount of
<br />$8,966,520. PPS is requesting to use these funds in the following areas:
<br /> $2,000,000 to supplement the FY 2022 Textbook Fund;
<br />o
<br /> $2,400,000 to supplement the FY 2022 Food Service Fund;
<br />o
<br /> $1,500,000 to purchase new school buses;
<br />o
<br /> $1,000,000 for renovations and expenditures necessary for the 3 renamed
<br />o
<br />schools;
<br /> $600,000 to replace operations vehicles and heavy equipment that are at the end
<br />o
<br />of their life cycles;
<br /> $1,000,000 for HVAC repairs and maintenance; and
<br />o
<br /> $466,520 for Athletic Facilities Renovations.
<br />o
<br />
<br /> As noted in the “Background” section above, the $1,466,520 for HVAC repairs and
<br />Athletic Facilities Renovations will be handled through the City budget using ARPA
<br />funding, and therefore will not be re-appropriated to the PPS General Fund Budget.
<br />
<br /> As further noted in the “Background” section above, the $2,000,000 for textbooks
<br />will be appropriated to the PPS Textbook Fund Budget rather than to the General Fund,
<br />and the $2,400,000 for food service will be appropriated to the PPS Food Service Fund
<br />rather than the General Fund.
<br />
<br /> Therefore, the proposed re-appropriations to PPS are as follows: $3,602,867 to
<br />the FY 2022 PPS General Fund (this includes the encumbered but unexpended funds,
<br />the school bus purchases, the renamed school expenditures, and the operations vehicles
<br />and equipment); $2,000,000 to the FY 2022 PPS Textbook Fund; and $2,400,000 to the
<br />FY 2022 PPS Food Service Fund.
<br />
<br />
<br />
<br />
<br />
|