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December 10, 2019
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<br />(B) Adoption of an ordinance: (1) to acknowledge the reversion to the City of
<br />funds in the amount of $3,632,494 that were originally appropriated by City Council
<br />to the PPS FY 2019 General Fund Budget and were neither encumbered nor
<br />expended by PPS during FY 2019; (2) to appropriate $723,039 of said funds to the
<br />FY 2020 Capital Improvement Fund budget for three projects to benefit PPS,
<br />including the replacement of the Churchland High School track, the replacement
<br />of school bus security cameras, and the replacement of School furniture; and (3)
<br />to reserve the balance of said funds within the FY 2019 Fund Balance for future
<br />appropriation as City Council shall deem appropriate.
<br />
<br />Background:
<br />
<br /> City Council appropriated $145,327,289 to the FY 2019 General Fund for the
<br />Portsmouth Public Schools (PPS) on May 8, 2018.
<br />
<br /> On July 10, 2018, City Council amended PPS’s FY 2019 General Fund by
<br />appropriating the amount of $554,762 in additional funding from the Virginia Department
<br />of Education. The revised appropriation for the PPS FY 2019 General Funds was
<br />$145,882,051.
<br />
<br /> On October 8, 2018, City Council amended PPS’s FY 2019 General Fund by re-
<br />appropriating the preliminary amount of $604,930 from the PPS FY 2018 General Fund.
<br />The revised appropriation increased PPS’s FY 2019 General Fund is $146,486,981.
<br />
<br /> On May 14, 2019, City Council appropriated the amount of $150,702,511 to PPS’s
<br />FY 2020 General Fund.
<br />
<br /> On October 10, 2019, the Portsmouth School Board adopted a Resolution
<br />requesting that City Council amend the FY2020 Portsmouth Public Schools General Fund
<br />and re-appropriate a preliminary total of $3,869,696 from FY 2019, of which $237,202 is
<br />encumbered funds and $3,632,494 is unspent carryover funds.
<br />
<br />Discussion:
<br />
<br /> City Council Ordinance 2018-33 states “all unspent appropriations under this
<br />ordinance or any ordinance appropriating funds for the FY 2019 Portsmouth Public
<br />Schools budgets shall lapse at the end of the fiscal year, as provided under 22.1-100 of
<br />the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will be
<br />
<br />deemed unspent appropriations that will require re-appropriations by the City Council.”
<br />
<br /> Re-appropriation Request of Encumbered Funds: PPS is requesting the re-
<br />appropriation of encumbered funds in the amount of $237,202 is for instructional
<br />materials, supplies, equipment, and contracted building services primarily school painting
<br />projects.
<br />
<br /> The following table shows the impact of the proposed re-appropriation of the
<br />encumbered amount to the FY 2020 PPS General Fund:
<br /> Current FY FY 2019 Re-2019-2020
<br />2019-2020 appropriation Revised
<br />Category Appropriation Amount Appropriation
<br />Instructions $109,593,846 $125,421 $109,719,267
<br />Admin, Attendance, & Health 9,115,188 0 9,115,188
<br />Pupil Transportation 6,774,262 0 6,774,262
<br />Operation & Maintenance 15,329,571 111,781 15,441,352
<br />Debt Fund Transfer 2,829,902 0 2,829,902
<br />Technology 7,059,742 0 7,059,742
<br />Total General Fund $150,702,511 $237,202 150,939,713
<br />
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<br /> Re-appropriation Request of Encumbered Funds: PPS identified the amount of
<br />$3,632,494 of unencumbered funds that were neither paid out nor encumbered as of the
<br />end of FY 2019.
<br />
<br /> PPS requests to appropriate $723,039 of the $3,632,494 unencumbered funds for
<br />Capital Projects. These projects are:
<br /> Replacement of Churchland High School Track - $200,000
<br />o
<br /> Replacement of School Bus Security Cameras - $250,000
<br />o
<br /> Replacement of School Furniture - $273,039
<br />o
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<br /> Because the City handles CIP for PPS, three new PPS projects will be created for
<br />the above-mentioned project and the funds appropriated to said projects.
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