Minutes 01/08/2019 - Laserfiche WebLink

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January 8, 2019 19 - 15 - Adoption of an ordinance accepting the sum of $37,405 from the State Compensation Board Technology Trust Fund and appropriating said amount in the FY 2019 Grants Fund for use by the Portsmouth Circuit Court Clerk’s Office to fund technology maintenance and improvements. Background:  This Technology Trust Fund (TTF), is a $5.00 fee assessed by the Clerk of each Circuit Court on each civil action, each instrument recorded in the deed books and on each judgment docketed. The purpose of these funds is to develop and update individual land record automation plans, implement automation plans to modernize land records and to provide secure remote access. TTF may be used to obtain and update office automation and information equipment including software and conversion services, preserving, maintaining and enhancing court records and improving public access to court records. The Technology Trust Fund is authorized by Virginia Code §17.1-279.  These funds will be distributed monthly to the locality as the Clerk of Court collects the fees associated with filing of civil cases and land records. Discussion:  The Clerk of Circuit Court utilizes these funds for the purposes in Virginia Code §17.1-279.  The Clerk of Circuit Court has agreed to all the services and reports required by this grant. Financial impact:  There is no local cash match required. Recommended Action:  Adoption of ordinance. Next Steps Following Council Action:  Allocation of funds to the Clerk of Circuit Court Budget Motion by Mr. Moody, and seconded by Ms. Lucas-Burke, to adopt the following ordinance, and was adopted by the following vote: “ORDINANCE ACCEPTING THE SUM OF $37,405 FROM THE STATE COMPENSATION BOARD TECHNOLOGY TRUST FUND AND APPROPRIATING SAID AMOUNT IN THE FY 2019 GRANTS FUND FOR USE BY THE PORTSMOUTH CIRCUIT COURT CLERK’S OFFICE TO FUND TECHNOLOGY MAINTENANCE AND IMPROVEMENTS.” Ayes: Battle, Clark, Glover, Lucas-Burke, Moody, Psimas, Rowe Nays: None - New Business - 19 - 16 - Boards and Commissions Councilman Moody offered the following nominations: Behavioral Healthcare Services Advisory Board Roberta Hansel-Union to be appointed to fill a term ending June 30, 2021, replacing Paul Bell. Board of Building Code Appeals Archie Bazemore to be appointed to fill a term ending August 31, 2023, replacing Gina Thompson. Community Criminal Justice Board Michele Burton, representing the Commonwealth Attorney’s Office, to be appointed to fill a term ending June 30, 2021, replacing Kara Cooper.