Minutes 11/27/2018 - Laserfiche WebLink

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November 27, 2018  The Virginia Code requires that such unsolicited proposals be treated as proposals under the Virginia Public-Private Education and Infrastructure Act of 2002, as amended (Va. Code §§ 56.575-1 through 56.575-18) (the PPEA).  As required by the PPEA, the City has adopted its own guidelines for PPEA proposals (as last revised in December 2010, the City Guidelines).  In accordance with the PPEA and the City Guidelines, the City gave public notice of the receipt of the unsolicited proposal and invited the submission of proposals by other offerors.  One additional proposal was received but it was subsequently withdrawn. Discussion:  The City has requested the initial offeror to provide additional information about its proposal.  Once the additional information has been received it will be necessary to analyze the proposal to determine the advantages, disadvantages, costs and benefits for the City.  Under Section 56.575-3(C)(1) of the Virginia Code and the City Guidelines, Council has the authority to direct City staff to perform the analysis of the proposal (as opposed to solely utilizing outside consultants).  Given that the proposal addresses development of the type of facilities which staff currently operates and with which staff is intimately familiar, it is advisable for staff to perform the analysis. Financial Impact:  N/A Recommended Action:  Adoption of the resolution. Next Steps Following Council Action:  City staff will analyze the proposal. 1. Donna Sayegh, 3104 Garland Drive, spoke in opposition to this item. Motion by Ms. Psimas, and seconded by Mr. Clark, to adopt the following resolution, and was adopted by the following vote: “RESOLUTION DIRECTING THAT AN ANALYSIS OF PROPOSALS RECEIVED FOR THE CONSTRUCTION OF A NEW CITY HALL AND A NEW PUBLIC SAFETY BUILDING BE CONDUCTED BY CITY STAFF. WHEREAS, in May 2018 the City received an unsolicited proposal for the construction of a new City Hall and a new Public Safety Building; and WHEREAS, the proposal was received in accordance with the Virginia Public- Private Education and Infrastructure Act of 2002, as amended (Va. Code §§ 56.575-1 through 56.575-18) (PPEA) and the Public-Private Infrastructure Act of 2002-Guidelines of the City of Portsmouth, revised December 2010 (the City Guidelines); and WHEREAS, as required by the PPEA and the City Guidelines the City gave public notice of the receipt of the proposal and provided the opportunity for other interested parties to submit competing proposals; and WHEREAS, the City received one additional proposal; and WHEREAS, the City has requested that the offerors provide additional detailed information for the purpose of analyzing the proposals; and WHEREAS, the City Guidelines and§ 56.575-3(C)(1) of the PPEA provide that City Council may direct City staff to perform the required analysis of the competing proposals prior to negotiation with the selected proposer and presentation of a proposed comprehensive agreement for Council approval; and