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October 9, 2018
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<br />Discussion:
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<br /> City Council Ordinance 2017-27 states “all unspent appropriations under this
<br />ordinance or any ordinance appropriating funds for the FY 2018 Portsmouth Public
<br />Schools budgets shall lapse at the end of the fiscal year, as provided under 22.1-100 of
<br />the Code of Virginia. Funds encumbered but unpaid by the end of the fiscal year will be
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<br />deemed unspent appropriations that will require re-appropriations by the City Council.”
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<br /> The $604,930 which has been encumbered includes the following:
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<br /> $195,973 for instructional materials, supplies and equipment
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<br /> $ 40,986 for health and special education office materials, supplies and equipment
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<br /> $336,348 for contracted building services, primarily school painting projects
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<br /> $ 31,623 for technology materials and supplies
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<br /> Re-appropriation of the encumbered funds will allow PPS to meet its obligations to
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<br />its vendors for the identified services, supplies, materials and equipment.
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<br /> The following Table shows the impact of the proposed re-appropriation to the FY
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<br />2019 PPS General Fund budget:
<br />
<br /> Current Revised
<br />Categories Appropriation Adjustments Appropriation
<br />
<br />Instruction 106,348,242 195,973 106,544,215
<br />Administration, Attendance
<br />& Health 9,215,968 40,986 9,256,954
<br />Pupil Transportation 6,700,486 - 6,700,486
<br />Operation and Maintenance 15,351,579 336,348 15,687,927
<br />Debt and Fund Transfers 1,431,364 - 1,431,364
<br />Technology 6,834,412 31,623 6,866,035
<br />Total General Fund $145,882,051 $604,930 $146,486,981
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<br />Financial Impact:
<br />
<br /> This is a re-allocation of previously appropriated FY 2018 PPS funding.
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<br />Recommended Action:
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<br /> Adoption of the ordinance
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<br />Next Steps Following Council Action:
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<br /> The Finance Department will complete the necessary budget adjustments.
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<br />1. Donna Sayegh, 3104 Garland Drive, spoke in opposition to this item.
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<br />Motion by Mr. Smith, and seconded by Ms. Lucas-Burke, to adopt the following
<br />ordinance, and was adopted by the following vote:
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<br />“ORDINANCE TO RE-APPROPRIATE ENCUMBERED BUT UNEXPENDED FUNDS
<br />FROM THE FY 2018 PORTSMOUTH PUBLIC SCHOOLS (PPS) GENERAL FUND
<br />BUDGET IN THE TOTAL AMOUNT OF $604,930 TO THE FY 2019 PPS GENERAL
<br />FUND BUDGET.”
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<br />Ayes: Clark, Lucas-Burke, Moody, Psimas, Smith, Rowe
<br />Nays: None
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<br />18 - 387 - Adoption of an ordinance to appropriate $5,189,613 in Unexpended Funds
<br />from the FY 2018 Risk Management Fund Budget for the Portsmouth Public
<br />Schools (PPS) to the FY 2019 School Board Risk Management and Insurance Fund
<br />established by Section 2.2(a) of the City Code for the purpose of establishing a
<br />reserve for the PPS Health Self Insurance and Workers Compensation and General
<br />Liability Programs.
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<br />Background:
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<br /> PPS has made a preliminary determination that it has an unspent net position
<br />amount of $5,189,613 in FY 2018 Risk Management funding.
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